Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer
Centered on structured office checks, corrective actions, and clear reporting. Office inspection software is a mobile-first system that runs the recurring inspections behind every corporate workplace portfolio, daily cleaning rounds, hourly washroom checks, IAQ sensor readings, fire-warden walks, fit-out snag inspections, and tenant SLA verifications, and pushes the resulting evidence, issues, and compliance status into one shared view.
Available on Mobile
Run Office Inspection on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Office Inspection Software, and How Do Workplace FM Teams Use It Across Multi-Floor Portfolios?
For the field team, the platform replaces clipboards taped to washroom doors, IAQ readings on technician notebooks, and supervisor WhatsApp chats with offline-first capture on Android and iOS. Attendants scan a washroom or pantry QR, the right checklist opens, AI Visual Inspection suggests spills, blocked exits, broken furniture, or missing PPE from the photo, and Voice AI captures the observation while the cleaner still has both hands on the work. The round closes on the device; sync happens when the basement returns to coverage.
Before and After Inspectly360
What changes once office inspection software runs on one mobile-first platform.
Before Inspectly360
- Hourly washroom checks signed on clipboards taped to the door.
- IAQ readings on technician notebooks, transcribed into Excel weeks later.
- Tenant complaints about cleaning, washrooms, or HVAC turn into he-said-she-said.
- Cleaning, pantry, washroom, and pest-control AMCs self-certified by vendors.
- Workplace inspection findings stay in one tool; space and lease data sit in CAFM.
After Inspectly360
- Every washroom and floor round attaches QR-scanned attendant ID, geofenced location, and timestamped photos.
- Each IAQ reading captures on mobile with photo of sensor and timestamp.
- SLA-linked rounds run on schedule, evidence files against the right floor and shift, and tenant-facing SLA packs export with one click.
- Vendor scorecards update from real round, complaint, and CAPA closure data per floor.
- Failed inspection items push to Planon, Archibus, ServiceNow, MRI, or your IWMS as work orders with photo evidence.
How Does an Office Inspection Programme Run from Daily Cleaning Rounds to Leadership Reporting?
The implementation pattern is sequential and shallow at first, then deepens as confidence builds. Each step solves a different workplace gap rather than re-stating the previous one.
- 1
Translate the Workplace Checklist Library
Import existing cleaning, washroom, IAQ, fire-warden, and fit-out checklists into versioned digital templates with required photos, conditional logic, and scoring per floor type. The library becomes the system of record for what good looks like across every office.
- 2
Map Floors, Suites, and Soft-Services Assets
Define the workplace structure once: regions, buildings, floors, suites, and assets like washrooms, pantries, IAQ sensors, fire panels, and lift lobbies with QR or NFC tags. Soft-services AMC clocks attach to the asset record so the attendant scans context, never recreates it.
- 3
Configure RBAC, Tenant Scoping, and SSO
Workplace directors, office managers, cleaning vendors, pantry contractors, and tenants get scoped access aligned to the operating model. SAML or OIDC SSO removes shadow accounts; mobile RBAC keeps a vendor on their work and off the rest of the portfolio.
- 4
Run the Pilot Loop on One Floor
Pick the inspection that hurts most today (hourly washrooms, daily cleaning, IAQ) on one floor. Run it for two cycles alongside the clipboard backup. Measure round completion, tenant issue closure time, and Friday-compile hours saved before expanding.
- 5
Scale by Floor Pattern, Not by Site
Roll the validated programme to similar floors in waves rather than one office at a time. Anomaly detection, recurring tenant complaint surfacing, and AI daily briefings switch on as data volume grows.
What Does Office Inspection Cover?
Office inspection checks workplace health and safety, housekeeping and hygiene, fire safety and exit access, HVAC and lighting condition, meeting-room and amenity readiness, and workstation and DSE checks. Facilities and office managers capture a photo and a reading on each point, offline where signal is poor, and a named reviewer signs the round off, so every workplace record proves what was checked, when, and by whom, and stays aligned to local health and safety regulations, fire safety NOC, and ISO 45001.
What Gets Checked
- Workplace health and safety
- Housekeeping and hygiene
- Fire safety and exit access
- HVAC and lighting condition
- Meeting-room and amenity readiness
- Workstation and DSE checks
Common Defects It Surfaces
- Workplace safety hazard
- Hygiene lapse
- Blocked fire exit
- HVAC or lighting fault
- Amenity not ready
Evidence Captured
- Workplace photo
- Fire-exit photo
- HVAC reading
Templates align to local health and safety regulations, fire safety NOC, ISO 45001.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
What Changes for Workplace Managers, Office FM Contractors, and Tenant Experience Teams?
What changes once office inspection software is standardised on Inspectly360.
- Workplace Directors: One rolled-up portfolio view of tenant SLA risk, IAQ exception rates, soft-services AMC exposure, and compliance deadlines, ready for the board pack without a Friday compilation cycle.
- Office Managers: The Monday-morning status compile disappears. Live dashboards ship the same numbers that used to take a half-day of WhatsApp triage to assemble from cleaning supervisors.
- Cleaning Supervisors and AFMs: Round-by-round proof per shift, per attendant, and per floor, so coaching conversations rest on data rather than memory of who said they finished.
- Field Attendants and Cleaners: Faster captures with offline AI form-fill, scoped tasks, and clear handoff to pantry or pest-control vendors. Less typing, more rounds.
- Soft-Services Contractors and AMC Vendors: Scoped mobile access to their assigned issues with photo-verified closure, no portfolio-wide visibility, and a scorecard they can see.
- Workplace Compliance and Audit Teams: WELL surveillance and BIFM audit packs filtered by floor, programme, or date range generated in one click, with no manual evidence reconstruction.
- Tenants and Client Stakeholders: SLA evidence on demand instead of on dispute, delivered as a branded suite-level summary against the contracted scope.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
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Which Office Inspection Checklists Should Workplace Managers Start With?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Which Mobile Apps Run Office Rounds on iOS and Android?
Use these apps to run inspections and audits.
Office Inspection App
by Inspectly360
officeinspectionfacilities
Inspect office with structured checks, photo evidence, and corrective action tracking.
Get the App
Office Inspection Mobile App
by Inspectly360
officeinspectionfacilities
Run office inspections on phones and tablets with offline forms, photo evidence, and instant reports.
Get the App
Corporate Offices Inspection App
by Inspectly360
corporate officeinspectionFM
Inspect corporate offices with structured rounds, asset checks, and photo evidence per site.
Get the App
Serviced Office Inspection App
by Inspectly360
serviced officeinspectionFM
Inspect serviced suites and operator-managed offices with suites, MEP touchpoints, and tenant-ready evidence.
Get the App
Office Inspection Audit App
by Inspectly360
officeauditfacilities
Audit office inspection programmes with weighted scoring, photo evidence, and corrective action tracking.
Get the App
Frequently Asked Questions About Office Inspection Software
How does office inspection software handle shift-based corporate cleaning rounds across multiple time zones?
Recurring schedules in Inspectly360 are configured per office, per floor type, per shift, and per time zone. A corporate HQ on a 5am to 11pm cleaning rotation publishes rounds to attendants on the right shift; a regional office on a single day shift inherits the same library but a different cadence. When a cleaner clocks off, the round automatically reassigns to the incoming shift rather than leaving a coverage gap. Multi-region portfolios run on local time so a London washroom round at 9am does not get marked overdue by a New York-based workplace manager. Shift handover photos and notes carry across so the incoming cleaner sees what the outgoing one flagged.
Can the platform pull IAQ readings directly from existing sensor stacks like Awair, Kaiterra, or AirThings?
Yes. Inspectly360 ingests IAQ sensor data via REST API, MQTT, or scheduled file imports from Awair, Kaiterra, AirThings, IQAir, and most commercial-grade IAQ stacks. Readings attach to the right floor and time period without manual transcription. The platform also supports portable IAQ probes for ad-hoc checks where fixed sensors are not deployed: the technician photographs the probe screen, AI Visual Inspection reads the value, and the reading attaches to the floor record. WELL surveillance, ESG reporting, and IAQ exception alerts run off the same unified record, regardless of where the reading originated.
How does the platform manage fire-warden rotation and walk evidence across a multi-tower portfolio?
Each office holds a fire-warden register with assigned floors, certifications, and renewal dates. Scheduled walks publish to the current warden on the device; if the warden is absent, the walk reassigns to the trained backup before it goes overdue. Walk evidence captures floor, route, fire panel scans, blocked-exit photos, and extinguisher tag verification. Annual fire-warden refresher training dates carry forward, with alerts firing 60 days before certification lapses. For multi-tower portfolios, warden coverage maps show where rotation has left a floor uncovered before the gap becomes a regulatory finding.
How does fit-out snag tracking work during a corporate tenant move-in?
Fit-out snag inspections use the same mobile app as daily rounds, with a dedicated handover template covering MEP, partitions, ceilings, IT cabling, washrooms, and pantry installations. The fit-out contractor, the workplace project manager, and the incoming tenant rep walk the floor together; each snag captures with photo, severity, owner, and deadline. Resolved snags require photo-verified closure before the tenant signs handover. The audit trail shows who raised, who fixed, and who signed off each snag, which removes the typical move-in dispute about whether a defect existed at handover or appeared after occupancy.
Can serviced-office and co-working operators use the platform for per-suite tenant SLAs?
Yes. Serviced-office operators and managed-workspace providers configure SLAs per suite, per package tier, or per client agreement. The platform tracks cleaning frequency, meeting-room reset times, pantry stocking cadence, and member-raised issues per suite. Tenant-facing portals deliver a scoped SLA summary showing only that client's suites, their evidence, and their open issues, with no leakage of other tenants' data. This is how serviced-office operators close out client renewal conversations with delivery proof rather than the usual round of complaint reconciliation. Because the SLA evidence is captured continuously as rounds happen, the operator can also flag a slipping suite to the client before it becomes a complaint, which turns the per-suite SLA from a contractual backstop into a day-to-day service signal.
How does hot-desking affect inspection cadence on shared workplace floors?
Hot-desking compresses the cleaning and IAQ window because occupancy spikes and resets through the day rather than at end of shift. Inspectly360 supports condition-based scheduling so a desk cluster triggers a hygiene round when occupancy sensors or booking data show a desk has been released. Washroom rounds tighten on hot-desking floors because peak load shifts away from a predictable 9-to-5 pattern. The platform integrates with desk-booking systems (Robin, Condeco, Eptura) so inspection frequency follows real occupancy rather than a flat daily count that wastes time on empty floors and undercovers crowded ones.
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