Convert your checklist into Mobile App
Inspectly360 is education inspection software for school estates teams, multi-academy trusts, and university campus operations that need verified evidence across every building. Caretakers, science technicians, and grounds teams complete daily rounds, lab safety checks, playground inspections, and statutory compliance audits on a mobile app that works offline. AI fills forms from photos and voice, and heads of estates see safeguarding-relevant findings, OFSTED-ready records, and open issues across every site in real time.
The pain we hear from Education operations managers running multiple sites.
Daily rounds and classroom checks are captured in caretaker notebooks and chase emails. The estates lead cannot tell which rooms were checked without asking each caretaker.
Fire NOC, Legionella, asbestos, and lift records sit in folders at each site and on the bursar's drive. When an inspector asks for evidence, the answer takes hours.
Termly science lab and playground inspections are easy to miss when terms run long. Without a scheduled prompt, the next round is the discovery that the last one never happened.
Cleaning contractors and AMC vendors self-certify completion in email. The same defects reappear at the next termly round with no record of who signed off the original fix.
Why You Should Join Inspectly360
| Processes | Manual | Inspectly360 (automated) |
|---|---|---|
| Daily site rounds | Caretaker notebook, signed off at the end of the day | Mobile daily rounds with geofenced submission and photo proof |
| Lab and playground inspections | Termly inspection on paper, filed in a binder, never indexed | CLEAPSS and ROSPA aligned digital inspections with verified closure |
| Statutory compliance records | Fire NOC, Legionella, and asbestos records spread across folders | One filter for the auditor across every building, every record |
| Contractor closure | Cleaning and AMC vendors self-certify completion by email | Corrective actions with photo evidence and re-inspection signoff |
Standardize your entire operational compliance workflow with our unified AI platform.
Dynamic forms that change based on site conditions.
Automatic hazard detection from inspection photos.
Professional PDF reports generated the second you finish.
Push inspection data into your existing stack via API and pre-built connectors.
From field capture to corrective action closure, these capabilities help teams run faster inspections, improve consistency, and stay audit-ready at every site.
See how teams apply these workflows in day-to-day operations to reduce risk, improve quality outcomes, and keep stakeholders informed.
Caretakers complete daily rounds across classrooms, corridors, toilets, and grounds with a structured checklist before pupils arrive. Photo evidence captures hazards early, and faults route directly to the estates team rather than into a notebook that is read once a week.
OFSTED, HSE, fire officers, and insurance auditors all ask the same kind of question, which is whether the school or university can prove that safety and compliance checks happened on time, with evidence. In most estates teams the answer lives on paper, in a bursar's drive, and in caretaker notebooks. Fire drill records are in one folder, Legionella temperature logs in another, playground inspections in a third. By the time an inspector asks for evidence, the team is digging through filing cabinets while the visit is happening.
With Inspectly360, every daily round, termly inspection, and statutory compliance check is captured digitally on a mobile app, at the point of work. Caretakers complete classroom checks before pupils arrive, science technicians run termly lab inspections aligned with CLEAPSS guidance, and grounds teams record playground inspections against ROSPA and BS EN 1176 expectations. Each record carries photo evidence, a timestamp, a GPS pin, and a named owner, so an auditor can see not just that an inspection was done, but who did it, where, and with what proof.
For a multi-academy trust or a multi-building university campus, the picture is the same on a larger scale. Trust estates directors and campus operations leads see completion rates, open issues, and statutory compliance status across every site on one dashboard. When an inspector arrives, evidence is filtered to the relevant date range and exported as a branded PDF, instead of being reconstructed from three different binders the night before.
If you are weighing up inspection platforms for your estates programme, it helps to see how the options differ in evidence and closeout. Compare Inspectly360 and SafetyCulture for school and campus inspections.
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“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection is a game changer. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Yes. The Inspectly360 mobile app works fully offline, which matters across a school site or a university campus where boiler rooms, plant rooms, basement stores, and remote pavilions often have no signal. Caretakers and estates technicians complete daily rounds, capture photos, add annotations, and run AI defect detection without any internet connection. Each record stores locally on the device and syncs automatically the moment connectivity returns. Nothing is lost on the way back to the office. Offline records still timestamp and GPS-tag every entry, so a fire alarm test in a remote sports pavilion carries the same evidence weight as a check completed in the main reception. For multi-site trusts and large campuses this removes the gap where remote buildings drift out of the inspection programme because the signal is poor.
Yes. Inspectly360 supports any inspection your school or university needs, including science lab safety inspections aligned with CLEAPSS guidance, playground inspections aligned with ROSPA and BS EN 1176 expectations, and design technology and food technology workshop safety checks. Start from the pre-built education template library or build your own with pass or fail fields, photo evidence, numeric measurements, conditional logic, and e-signatures. Templates can be cloned and rolled out across every school in a multi-academy trust in minutes, so termly inspections run to the same standard at every site. When CLEAPSS or HSE guidance is updated, you edit the master template once and the change rolls out across the trust, rather than chasing every site to update their own paper checklist.
Inspectly360 keeps estates teams continuously audit-ready instead of scrambling before an OFSTED, HSE, fire officer, or insurance visit. Every inspection, statutory test, and corrective action is captured digitally with photo evidence, a timestamp, and a named owner, then stored in one searchable record. When an auditor asks for fire alarm tests, Legionella temperature logs, asbestos register checks, or playground inspection records, you filter the relevant date range and export a branded PDF in seconds. Corrective actions raised during audits are tracked to verified closure, so an inspector can see not just that a finding was raised but that it was fixed and confirmed. That changes audit preparation from a week of digging through binders into a routine export from the platform the estates team already uses day to day.
Yes. Inspectly360 gives heads of estates, bursars, and trust estates directors a live dashboard of completion rates, open issues, overdue corrective actions, and statutory compliance status across every school or campus building. Each site can carry its own inspection templates and schedules, while trust-wide templates run where consistency matters, such as fire safety or safeguarding-relevant rounds. Leadership sees the cross-trust picture without forcing every school into an identical inspection regime. AMC renewal dates, fire NOC expiry, lift licence, water hygiene records, and asbestos register reviews are tracked centrally with automated alerts before each cycle lapses, so renewals are not discovered the week the contractor calls.
Contractors and AMC vendors are invited into Inspectly360 with role-based access scoped to their work area. They see only the corrective actions assigned to them, attach closure evidence including photos, and submit the work for verification. The estates team re-inspects and closes the item only when the fix is confirmed, rather than relying on a vendor self-certifying completion in an email. Each closure is timestamped and attributed, so if the same defect reappears at the next termly round, the original signoff can be traced. Access can be removed the moment a contract ends, keeping records secure. This replaces the common WhatsApp and email closure trail with a single verified record per defect, which strengthens the school's position if an issue ever escalates to an insurance or HSE matter.
Inspectly360 supports any inspection a school estates team or university campus operations team runs: daily caretaker rounds, classroom checks, weekly fire alarm tests, monthly emergency lighting, termly science lab and DT workshop safety inspections, termly playground and outdoor estate inspections, annual safeguarding-relevant audits, AMC and statutory compliance reviews, and move-in and move-out inspections for boarding accommodation or student halls. Start from the pre-built education template library or build your own with conditional logic so questions appear only when relevant. Photo evidence can be made mandatory on critical items, and e-signatures capture the inspector and any verifying officer. The same template can be deployed across every school in a multi-academy trust or every faculty building on a university campus, so each site runs the same standard rather than drifting site by site.
Yes. Inspectly360 connects to school and university management systems and estates helpdesk tools through API and integrations. Inspection findings can create or update tickets in your existing helpdesk, and asset and location data can sync so faults captured by a caretaker become tracked work in the system the estates team already uses. Webhooks and a full REST API support custom connections to any other platform in your stack, including SIMS, Bromcom, ServiceNow, or a bespoke CAFM. The principle is that an issue logged on a daily round should not need re-keying into the helpdesk by a bursar. That closes the common gap where paper inspection findings never become work orders at all and the same fault is rediscovered on the next termly round.
Browse education apps, solutions, templates, and forms used by operations teams, plus related categories and adjacent industries served by Inspectly360.
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