Can I customize the report layout?
Yes. In Inspectly360 you can create custom report templates with the layout, sections, and data fields you need. You can include or exclude specific elements, for example photos, scores, or the corrective action list, based on the report's purpose and audience. A short summary for an executive can differ from a detailed evidence pack for a regulator, even though both draw on the same inspection. Branding is fully configurable: upload your logo, set brand colours, and customise headers, footers, and cover pages so every report is consistent with your company identity. This consistency matters when reports go to clients, because a polished, uniform document reflects on the professionalism of your operation. Once a template is set up, every inspection of that type produces a report in the same format automatically, so quality does not depend on who is compiling it.
What report formats are available?
Inspectly360 supports PDF, Excel, CSV, and JSON. Branded PDF is the most widely used format for client and regulatory distribution, because it presents photos, annotations, compliance scores, and corrective actions in a fixed, professional layout that cannot be accidentally edited. Excel and CSV are used when a team needs to analyse the underlying data or share it with finance, quality, or another function that works in spreadsheets. JSON is available for API-driven workflows and custom reporting, where another system consumes the report data programmatically. Every format reflects the same inspection record, so there is no risk of one stakeholder working from a figure that contradicts another. You can choose the right format for each audience: PDF for distribution and proof, Excel or CSV for analysis, and JSON for automation and integration.
Can reports be generated through the API?
Yes. The Inspectly360 report API allows programmatic report generation and retrieval. You can trigger report creation from your own workflows, fetch a completed report by its ID, and integrate inspection reporting directly into your existing systems, such as a project management tool or a document management platform. This is useful for scheduled batch reporting, for example generating a set of client reports overnight, and for automated client or compliance deliverables that need to land in another system without manual handling. Because the API exposes the same reports the platform generates internally, an integration produces documents identical to those a manager would download. Combined with webhooks, the API lets you build a fully automated reporting pipeline: an inspection completes, a report generates, and it is delivered or filed in the right place without anyone touching it.
How are reports stored and kept for audits?
Every generated report is stored in your Inspectly360 account with configurable retention, so you control how long records are kept to meet your compliance obligations. Reports can also be backed up automatically to your own cloud storage, such as Amazon S3, Azure Blob, or Google Cloud, for long-term archiving. Access is controlled by role and scope, so only authorised users can view or download a given report. This storage approach is what makes Inspectly360 audit-ready. When an auditor asks for proof that an inspection happened, the report is already there, complete with photos, scores, signatures, GPS verification, and a timestamped audit trail showing when it was created and who accessed it. There is no scramble through phones, drives, and filing cabinets. Compliance becomes a fact you can produce on demand rather than a feeling you hope holds up.
How much time do automated reports save compared with manual reporting?
Manual inspection reporting is one of the biggest hidden costs in operations. Someone collects photos, types up findings, formats a document, calculates scores, and assembles everything into a presentable file. For a detailed inspection this can take an afternoon, and it usually happens days after the inspection itself, which delays any corrective action. Automated reports remove that work entirely. The moment an inspector submits an inspection on the mobile app, the platform compiles every response, annotated photo, compliance score, and corrective action into a branded PDF. What took an afternoon is ready in seconds. Beyond the time saved, automation removes copy-paste errors and guarantees a consistent format every time. Managers get their Friday afternoons back, clients receive reports faster, and corrective actions start sooner because the findings are not sitting in a half-written document on someone's desktop.
