Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer: Digital checklists in Inspectly360 are inspection forms built with a drag-and-drop builder, no code required. They go beyond pass and fail with conditional logic, scoring, mandatory photo capture, and digital signatures. Teams build them from scratch or from 500+ compliance templates for standards like OSHA, ISO 9001, and HACCP. They replace paper checklists, loose spreadsheets, and PDF forms that cannot enforce evidence or calculate a score.
Digital checklists in Inspectly360 are the core of every inspection, and the builder lets any team create them without code. A drag-and-drop builder replaces simple pass and fail boxes with forms that actually guide the inspector: conditional logic shows or hides questions based on previous answers, scoring and weighting calculate compliance percentages automatically, photo and video capture points enforce visual evidence, and mandatory fields ensure no critical data is missed. Teams start from 500+ pre-built templates for OSHA, ISO 9001, HACCP, and NFPA, or build their own. Operations managers own their checklists without waiting on IT.
What Dynamic Checklists includes
Drag-and-Drop Builder
Build inspection checklists visually with a drag-and-drop form builder. No coding or technical skills required.
Explore FeatureConditional Logic
Show or hide questions based on previous answers, creating branching flows that adapt to findings in real time.
Explore FeatureScoring & Weighting
Configure point values, weights, and scoring rules to calculate compliance percentages and quality scores automatically.
Explore FeatureMedia Capture Points
Embed mandatory or optional photo and video capture at any point to enforce visual documentation of critical items.
Explore FeatureTemplate Library
Access 500+ pre-built templates for OSHA, ISO 9001, NFPA, and HACCP. Clone and customise them for your needs.
Explore FeatureMulti-Language Support
Create checklists in any language. Inspectors see forms in their preferred language while data is stored uniformly.
Explore FeatureHow Dynamic Checklists works
- 1
Start from a template or scratch
A process owner opens the drag-and-drop builder, picks one of 500+ compliance templates, or starts a new checklist from a blank form.
- 2
Add logic, scoring, and evidence
They add sections and question types, set conditional logic, configure scoring and weighting, and mark photo capture and signature fields as mandatory.
- 3
Publish to field teams
The checklist is published and assigned to sites, roles, or schedules. Field teams see it in the mobile app, in their preferred language.
- 4
Run, score, and version
Inspectors complete the checklist on-site, scores calculate automatically, and every later edit to the template is versioned for a clean audit trail.
What this replaces
Before Inspectly360
- Inspections run on paper checklists, loose spreadsheets, or static PDF forms.
- Forms cannot enforce photo evidence, calculate a score, or skip irrelevant questions.
- Changing a checklist means reprinting paper and hoping every site uses the new version.
After Inspectly360
- Inspections run on digital checklists with logic, scoring, and mandatory evidence.
- Failed items trigger follow-up questions and required photos automatically.
- A template update reaches every site instantly, with full version control.
Why operations teams use Dynamic Checklists
- Create complex inspections without any coding
- Conditional logic skips irrelevant questions and speeds up completion
- 500+ pre-built compliance templates ready to use
- Scoring algorithms automate compliance calculations
- Mandatory fields ensure no critical data is missed
- Version control tracks all template changes over time
Where teams use Dynamic Checklists
OSHA Safety Audit Checklists
Pre-built checklists aligned with OSHA 1926 and 1910 standards. Conditional logic adapts questions to the site type, with mandatory photo evidence required for identified hazards.
ISO 9001 Quality Audits
Comprehensive ISO 9001 audit checklists with weighted scoring, non-conformance classification, and corrective action requests generated automatically from failed items.
HACCP Food Safety Checks
Checklists for HACCP critical control points capture temperature logs and hygiene checks, with conditional follow-ups triggered when a reading falls outside the safe range.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Keep exploring
Industries we serve
Related features
From the glossary
Frequently Asked Questions
Can non-technical staff create checklists?
Yes. The Inspectly360 drag-and-drop checklist builder requires no coding skills. Operations managers, safety officers, and quality leads regularly create and maintain their own inspection templates using sections, question types, scoring, and conditional logic. In-app guidance and a library of starting templates speed up the work, so the people who own the process also own the checklist. This removes a common bottleneck: instead of raising a ticket and waiting for IT every time a form needs a new question or a wording change, the process owner makes the update themselves. The checklist stays accurate because the person closest to the inspection controls it.
How does conditional logic work?
Conditional logic uses simple rules such as 'if the answer is Fail, show the follow-up questions and require photo evidence.' Logic can be nested and chained, so the form branches to match what the inspector actually finds. A passing item moves straight on, while a failing item opens questions about severity, location, and cause, and demands a photo. This keeps inspections fast, because nobody answers questions that do not apply, and it keeps them complete, because critical follow-up is enforced exactly when it is needed. All of this is configured visually in the builder, with no code, so a process owner can set up complex branching themselves.
Can I import existing paper checklists?
Yes. The Inspectly360 onboarding team can convert your existing paper checklists, spreadsheets, and PDF forms into digital templates. For larger migrations, the platform supports CSV import so many forms can be created in bulk rather than rebuilt one by one. Converted templates keep your existing structure and wording, so field teams recognise the form they already know, while gaining the digital capabilities that paper cannot offer: mandatory fields, conditional logic, scoring, photo capture, and automatic reporting. This means a team can move off paper without redesigning every inspection, then improve the templates over time once they are live in the app.
Are checklist templates versioned?
Yes. Every change to a template in Inspectly360 is versioned. You can view the full change history, compare versions, and roll back to a previous version if a change causes a problem. Importantly, active inspections always use the version they were started with, so updating a template never disrupts work that is already in progress. This combination of version control and stable in-flight inspections supports auditability: when an auditor asks which version of a checklist was used on a given date, you can show exactly that. It also lets teams improve their checklists confidently, knowing they can trace and reverse any change.
How do digital checklists support compliance with standards like ISO 9001 and HACCP?
Digital checklists turn a compliance standard into an inspection that field teams actually follow. Inspectly360 includes pre-built templates aligned with standards such as OSHA, ISO 9001, and HACCP, so teams start from a structure that maps to the requirement. Scoring and weighting calculate a compliance percentage automatically, mandatory fields and photo capture enforce the evidence an auditor expects, and conditional logic ensures follow-up actions trigger when a check fails, such as a corrective action when a HACCP critical control point reading is out of range. Every completed checklist is timestamped and stored, so the audit trail is built automatically instead of being assembled from paper before an inspection.
See Dynamic Checklists in Action
Book a free demo. We will configure this feature against your workflow and show how it runs at your sites.
- 30 Days Free Trail
- 1000+ Templates
- Unlimited Integration
