Can I set up different schedules for different sites?
Yes. In Inspectly360 each site, building, or zone can have its own inspection schedule with specific templates, assigned inspectors, and compliance deadlines. This supports multi-site and multi-portfolio operations where locations have different requirements, for example a daily safety walk at one site and a monthly compliance audit at another. Schedules can be copied across sites and then adjusted, so rolling out a standard cadence to a new location takes minutes rather than hours. The platform generates each individual inspection task as its due date approaches and assigns it to the right inspector. Managers see a single calendar that spans every site, so they can confirm that all locations are covered without opening separate planners for each one.
What happens when an inspector is unavailable?
The platform handles inspector absence without leaving a gap. Based on rules you configure, it can automatically reassign the inspection to a named backup inspector, notify the site manager, or reschedule the task within an allowed window. You define backup assignees, escalation paths, and reassignment windows in advance, so an inspector calling in sick does not mean a missed compliance check. Notifications keep everyone informed when an assignment changes, so the new inspector knows the task is theirs and the manager knows the schedule has shifted. Because workload balancing shows team capacity, the platform avoids dumping reassigned work on an inspector who is already overloaded, which keeps the schedule realistic and fair.
Can inspections be triggered by events as well as a schedule?
Yes. Alongside recurring schedules, inspections in Inspectly360 can be triggered by events through the API, for example an equipment alarm, an incident report, a completed work order, or a notification from an external system. This supports condition-based and event-driven inspection workflows that sit beside routine scheduling. After a storm, a facilities team can trigger damage inspections across affected sites. After a maintenance job, a verification inspection can be raised automatically. Each event-triggered inspection arrives with the correct checklist and the right assignee, so the field team knows immediately what to check and where. Routine and reactive inspections then appear in the same calendar and dashboard, giving managers one complete picture of inspection activity.
How far in advance can I schedule inspections?
There is no limit. You can schedule inspections years ahead for long-term compliance planning, including annual fire safety audits, quarterly equipment reviews, and recurring ISO 45001 or ISO 9001 checks. The platform generates each individual inspection task as it approaches, based on your templates and assignment rules, rather than creating thousands of tasks at once. This keeps the calendar clean while still guaranteeing the full programme is in place. Calendar views and dashboards show upcoming and overdue work across every site, so a manager can confirm the next twelve months of compliance activity is covered in a single view. Long-range scheduling means a new audit cycle does not depend on someone remembering to set it up each year.
How does scheduling help prevent missed compliance deadlines?
Missed inspections create compliance gaps, safety risks, and liability exposure, and most are missed simply because a person forgot. Inspectly360 removes that risk. Recurring schedules mean every required inspection is created automatically, so nothing depends on memory. Reminders alert the assigned inspector before the deadline. If the deadline passes without completion, escalation rules notify a supervisor, then a manager, on a timeline you configure. A deadline dashboard with colour-coded urgency shows at-risk and overdue inspections at a glance, so managers can intervene early. For regulated checks tied to OSHA, ISO 45001, or HACCP requirements, this means the record exists when an auditor asks for it. The result is a higher completion rate and a clear audit trail showing every inspection was scheduled, assigned, and tracked to closure.
