Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
DVIR Inspection App for Fleet Drivers and Safety Managers
A DVIR inspection app helps fleet drivers complete Driver Vehicle Inspection Reports on a phone or rugged tablet before and after every trip. Inspectly360 captures pre-trip and post-trip defects with photo evidence, driver sign-off, and timestamped GPS so every report meets FMCSA §396 documentation requirements. Safety managers see defects, out-of-service items, and overdue corrective actions across the fleet in real time, without waiting for paper forms or end-of-week summaries.
FMCSA §396 readyPre-trip and post-tripOffline readyAudit trail
From Walk-around to Certified Repair
Step 1
Walk and Capture
Driver runs the FMCSA-aligned checklist on a phone, captures any defect with a photo, and signs off in the app.
Step 2
Shop Sees It Live
Reports sync to the shop dashboard the moment connectivity returns; out-of-service flags raise alerts.
Step 3
Certified and Closed
Mechanic logs the repair and signs off in the same record; the closed report is stored for the 14 months required by §396.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically — faster, more accurate, and without the admin.
.svg)
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
.svg)
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with thousands of tools your team already uses — Zoho, Microsoft 365, SAP, and more. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Built to Handle Any Challenge
From data collection to compliance—see how teams use Inspectly360 for every use case.
Why Teams Need This App
Use it as a digital workflow so your team captures consistent evidence, stays aligned in the field, and produces reports stakeholders can trust without retyping answers from paper.
Defects logged on paper that never reach the shop
Paper DVIR forms get torn, smudged, or stuck in the cab. A defect logged on Monday is invisible to the mechanic until the binder shows up on Friday. Drivers need a form the shop can see immediately.
Problem
- Paper DVIR books stay in the cab until the trip ends
- Defects only reach the shop at end-of-shift or end-of-week
- No real-time view of which trucks have open defects
Solution
- Reports sync live to the shop dashboard
- Out-of-service flags raise alerts the moment the driver signs off
- Mechanics see open defects per vehicle in real time
A roadside inspector asks for 14 days of DVIR records
FMCSA §396.11(c)(2) requires DVIRs to be retained for 14 months and produced on request. Paper records are slow to find, often illegible, and sometimes missing. Inspectors note missing records as a violation that hits the carrier's CSA score.
Problem
- Paper DVIRs are slow to retrieve and easy to lose
Solution
- Every DVIR retrievable by vehicle, driver, or date in seconds
- Search by VIN, plate, or driver returns the last 14 months of reports instantly, exportable as a branded PDF
The same defect comes back every two weeks
A brake light is flagged, replaced, and flagged again two weeks later. Without a defect history per asset, recurring problems look like one-off issues. The root cause never gets addressed.
Problem
- No view of defect history per vehicle or component
Solution
- Defect trend per vehicle, per component, across the fleet
- Recurring issue detection flags components with repeat defects so root cause is visible
Frequently Asked Questions
Does the DVIR inspection app work offline?
Yes. Inspectly360 is built offline-first because most pre-trip walk-arounds happen in yards and depots with poor signal, and many routes pass through dead zones. Drivers can open the DVIR template, complete every item, capture photos, mark defects as out-of-service, and sign off the report with no connectivity. The full report sits in encrypted local storage on the device until signal returns, then syncs automatically to the fleet dashboard without driver action. Photos and GPS coordinates captured at the time of inspection are preserved, so the audit trail still shows where and when the walk-around happened.
Does Inspectly360 meet FMCSA §396 documentation requirements?
Yes. The DVIR template covers the items listed in §396.11 and §396.13, including service brakes, parking brake, steering, lighting, tyres, horn, wipers, mirrors, coupling devices, wheels, and emergency equipment. Every submission records the date, time, vehicle ID, odometer, driver name, and a digital signature. Reports are retained for the 14 months required by §396.11(c)(2) and are retrievable by VIN, plate, or driver in seconds. Mechanic certification of repair is captured on the same record, satisfying the requirement that defects affecting safe operation are corrected before the vehicle is dispatched.
How does the app handle defects flagged as out-of-service?
When a driver marks a defect as out-of-service, the app does three things. It records the OOS flag with the photo and the inspection item on the DVIR. It raises an alert to the shop dashboard so the on-shift mechanic sees the vehicle and the specific defect. And it can lock the vehicle from dispatch until a mechanic certifies the repair on the same record. The driver who runs the next pre-trip on that vehicle sees the closed defect history, so there is no risk of the truck going out with an unresolved OOS item. Every step is timestamped and signed, giving a clean audit trail from defect to closure.
How long are DVIR records kept and how fast can they be retrieved during a roadside inspection?
Inspectly360 retains DVIR records for the 14 months required by FMCSA §396.11(c)(2) and longer if you configure a longer retention window for internal policy. During a roadside inspection, the driver opens the app, searches by date or vehicle, and shows the inspector the most recent pre-trip or post-trip report on the screen. From the office, a safety manager can pull any DVIR by VIN, plate, driver, or date range in seconds, export as a branded PDF, and email it to an auditor. Search is instant because every report is indexed; there is no folder to dig through and no missing pages.
Can drivers complete pre-trip and post-trip DVIRs in the same app?
Yes. The app supports both pre-trip and post-trip inspections from the same template family, with the option to use distinct checklists if your fleet runs different items at the start and end of a shift. Drivers select the inspection type at the start of the walk-around. Post-trip reports automatically reference the pre-trip from the same shift, so any new defect logged at end-of-day is visible against that day's vehicle history. Safety managers can compare pre-trip and post-trip results per shift, flag drivers who skip the walk-around, and review defect patterns by route or asset class.
How do mechanics close defects flagged by drivers?
Mechanics open the shop dashboard, see the open defects sorted by vehicle and severity, and pick up the one they need to work on. On the same DVIR record, the mechanic logs the repair, the part replaced, any labour notes, and a photo of the repaired component if required. The mechanic signs off, which automatically certifies that the defect was corrected as required by §396.11(b). The vehicle is cleared from out-of-service status. The driver running the next inspection sees the closed defect in the vehicle history, so nothing is hidden. The full chain from finding to fix is traceable in one record.
Does the DVIR inspection app integrate with our existing fleet management or maintenance system?
Yes. Inspectly360 exposes a documented REST API and webhooks so DVIR submissions, defect events, and repair certifications can push to a CMMS, telematics platform, or ELD provider. Common patterns include sending out-of-service flags to the dispatcher's screen, syncing defects to a work-order system like Fleetio or Samsara, and pulling vehicle IDs and odometer readings from the telematics device. Standard exports cover branded PDF reports and CSV data dumps. Integration usually takes a few days with OAuth and a defect-event webhook; we work with your IT team on the mapping during onboarding.
Can owner-operators or small fleets use the DVIR inspection app, or is it only for large carriers?
Inspectly360 works for fleets of any size, from single-truck owner-operators to carriers with thousands of assets. Owner-operators use the app to keep clean digital DVIR records they can show during roadside inspections without carrying a paper book. Small fleets use it to give every driver a phone-based DVIR and the dispatcher one dashboard. Large carriers use it for multi-terminal rollouts with role-based access, recurring-defect dashboards, and CSA-score-driven workflows. Pricing is per site or per vehicle rather than per user, so adding drivers does not increase cost.
What is a DVIR Inspection App?
A DVIR inspection app is the digital replacement for the paper Driver Vehicle Inspection Report book that drivers and mechanics use to log vehicle condition before and after every trip. The driver opens the app, walks around the truck or trailer, captures defects with a photo, signs the form on screen, and the report syncs to a fleet dashboard.
Inspectly360 covers the items required under FMCSA §396.11 and §396.13, including service brakes, parking brake, steering, lighting, tyres, horn, windshield wipers, mirrors, coupling devices, wheels, emergency equipment, and any item the driver marks as a defect. Mechanics see the report the moment it is submitted, confirm repairs with their own sign-off, and the closed report is stored for the 14 months required by §396.11(c)(2).
What to Include in a DVIR Inspection App
A complete DVIR inspection app covers the FMCSA §396.11 inspection items, lets the driver mark each as satisfactory or defective, captures photo evidence for any defect, records the date, time, location, driver name, vehicle ID, and odometer reading, and supports the driver sign-off and any subsequent mechanic certification of repair. Without each of these pieces, the report fails the documentation requirement during a roadside inspection or DOT audit.
How to Use the DVIR Inspection App
A consistent DVIR routine keeps drivers compliant and keeps the fleet on the road. Follow these steps before and after every trip:
- Open the assigned DVIR template for the vehicle on the phone or tablet. The app pulls vehicle ID, odometer prompt, and driver name from the profile.
- Walk the vehicle and tractor-trailer combination in the FMCSA-recommended order: cab, engine compartment, lights, tyres, brakes, coupling, trailer, emergency equipment.
- Mark each item as satisfactory or defective. For any defect, attach a photo, note the location on the asset, and indicate whether the item is out-of-service.
- Sign off on the report. The app timestamps the submission, captures GPS coordinates, and syncs to the dashboard as soon as connectivity returns.
- On post-trip, repeat the walk-around, mark any new defects, and sign off. Mechanics certify repairs on the same record before the next driver takes the vehicle out.
Less Paperwork. More Visibility.
See Inspectly360 in action with a live demo tailored to your needs. No credit card required.
- 30 Days Free Trail
- 1000+ Templates
- Unlimited Integration
