Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer
Facilities Management Preventive Maintenance Software runs planned preventive maintenance maintenance covering scheduled tasks per asset, task completion and readings, parts and consumables used, statutory and warranty clocks, and deferred and follow-up work, with a photo and a sign-off required on each point.
Available on Mobile
Run Facilities Management Preventive Maintenance on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Facilities Management Preventive Maintenance Software, and How Do Facilities Management Teams Use It Across Multi-Site Operations?
Facilities Management Preventive Maintenance Software keeps one record per preventive maintenance and per site, with photo evidence and a named sign-off. Each preventive maintenance finding is tracked to verified closure. FM Engineering Managers see preventive maintenance completion and overdue actions across the facilities management portfolio. Every preventive maintenance record proves what was checked, when, and by whom. It covers Spare Parts, PM Schedule, Reliability, Asset Health, and more.
Before and After Inspectly360
What changes once facilities management preventive maintenance software runs on one mobile-first platform.
Before Inspectly360
- Facilities Management Preventive Maintenance checks are ticked on paper or in chat with no timestamped photo proof tied to the asset or…
- Failed items age in email without owner, deadline, or verified closure proof.
- Each site emails weekly summaries.
- Inspectors skip photos or defer entries when basements, plants, or remote sites lack signal.
- Audit packs are assembled manually from folders, drives, and email threads before each review.
After Inspectly360
- Every facilities management preventive maintenance record carries inspector identity, timestamp, and required photos before sign-off.
- Failed items become tracked tasks with severity, owner, and photo-verified closure.
- Live dashboards show completion rates, overdue findings, and SLA breaches per site.
- Inspections run fully offline and sync when connectivity returns without re-keying.
- Branded PDF exports and structured history assemble audit packs in minutes.
How Does a Facilities Management Preventive Maintenance Cycle Run from Field Capture to Audit-Ready Reporting?
Facilities Management Preventive Maintenance Software runs as a short loop: configure the preventive maintenance template, capture in the field, route findings to verified closure, then report performance to fm engineering managers.
- 1
Configure the Preventive Maintenance Maintenance Template
On facilities management preventive maintenance programmes, your preventive maintenance controls become a mobile template with required photos and readings on scheduled tasks per asset, task completion and readings, parts and consumables used, statutory and warranty clocks, and deferred and follow-up work, aligned to SFG20, and manufacturer schedule, so every site inspects to the same standard from day one.
- 2
Capture the Preventive Maintenance Check in the Field
For facilities management preventive maintenance field teams, inspectors complete the preventive maintenance on iOS or Android, offline where signal is poor, recording completion record with readings, parts used note, and schedule photo against each point before a named sign-off can close the round.
- 3
Route Preventive Maintenance Findings to Verified Closure
Across multi-site facilities management preventive maintenance rounds, A failed item such as overdue planned maintenance becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so preventive maintenance defects do not resurface unnoticed.
- 4
Report Preventive Maintenance Performance
Every preventive maintenance maintenance feeds live dashboards and branded exports, so fm engineering managers see completion, overdue actions, and risk per site without assembling a report by hand.
What Does a Preventive Maintenance Maintenance Cover?
A preventive maintenance maintenance round covers scheduled tasks per asset, task completion and readings, parts and consumables used, statutory and warranty clocks, and deferred and follow-up work. Each preventive maintenance task is scheduled per asset and done on mobile with photo evidence. It is logged to the preventive maintenance service history. So preventive maintenance upkeep is provable, not assumed.
What Gets Checked
- Scheduled tasks per asset
- Task completion and readings
- Parts and consumables used
- Statutory and warranty clocks
- Deferred and follow-up work
Common Defects It Surfaces
- Overdue planned maintenance
- Incomplete tasks
- Missing readings
- Expired statutory check
- Unmanaged deferrals
Evidence Captured
- Completion record with readings
- Parts used note
- Schedule photo
Templates align to SFG20, manufacturer schedule.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
What Changes for FM Engineering Managers, Compliance Managers, and Centre Managers?
What changes once facilities management preventive maintenance software is standardised on Inspectly360.
- FM Engineering Managers: A live view of preventive maintenance maintenance status across every site, with defensible evidence and no Friday report assembly.
- Field teams: Guided preventive maintenance checks on mobile with offline capture, so overdue planned maintenance is caught and logged on the spot.
- Compliance stakeholders: Searchable preventive maintenance history and SFG20-ready exports available on demand.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Facilities Management Preventive Maintenance Off Paper?
Book a Free DemoInspections Across Industries
View All
Which Facilities Management Preventive Maintenance Checklist Templates Should You Try First?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Which Facilities Management Preventive Maintenance Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Frequently Asked Questions About Facilities Management Preventive Maintenance Software
What does Facilities Management Preventive Maintenance Software check on a preventive maintenance?
Facilities Management Preventive Maintenance Software runs planned preventive maintenance covering scheduled tasks per asset, task completion and readings, parts and consumables used, statutory and warranty clocks, and deferred and follow-up work. Each preventive maintenance task is scheduled per asset and done on mobile with photo evidence. It is logged to the preventive maintenance service history. So fm engineering managers prove preventive maintenance upkeep happened on time. They catch overdue planned maintenance before it forces a reactive preventive maintenance repair. In facilities management, Facilities Management Preventive Maintenance Software turns approved facilities preventive checklists into mobile checks field teams complete on any device.
How often should a preventive maintenance be done?
Preventive maintenance inspection frequency depends on duty, risk, and your preventive maintenance standard. Some preventive maintenance checks are daily or pre-use. Others run weekly, monthly, or at a statutory interval. Facilities Management Preventive Maintenance Software sets the preventive maintenance cadence per site and reminds fm engineering managers before a round is due. It flags overdue preventive maintenance checks automatically. Each preventive maintenance round is timestamped and signed, so the schedule is provably kept. In facilities management, Facilities Management Preventive Maintenance Software turns approved facilities preventive checklists into mobile checks field teams complete on any device.
Which preventive maintenance defects matter most, and what happens if they are missed?
The maintenance targets the preventive maintenance failures that matter most: overdue planned maintenance, incomplete tasks, missing readings, and expired statutory check. Left unchecked, a preventive maintenance fault such as overdue planned maintenance causes real harm. It can mean downtime, a safety incident, or a failed preventive maintenance audit. So every preventive maintenance finding becomes an owned task with a deadline. It stays open until photo proof of the preventive maintenance repair is reviewed. Repeat preventive maintenance failures are flagged, so fm engineering managers fix the cause.
Which standards does Facilities Management Preventive Maintenance Software support for preventive maintenance work?
Facilities Management Preventive Maintenance Software keeps preventive maintenance checks aligned to SFG20, and manufacturer schedule. The photos and readings each preventive maintenance standard expects are required fields. So an incomplete preventive maintenance check cannot close. A preventive maintenance gap is caught before an assessor finds it. When a review is due, fm engineering managers export a branded preventive maintenance pack built from completion record with readings, parts used note, and schedule photo. So preventive maintenance evidence stays defensible at any time.
Can teams run preventive maintenance checks offline and across multiple sites?
Yes. Inspectors complete preventive maintenance checks on iOS or Android with no signal. They capture completion record with readings, parts used note, and schedule photo at the preventive maintenance in the field. Each preventive maintenance record syncs when the connection returns, with its timestamp intact. The same preventive maintenance template runs on every site. So fm engineering managers get a live view of preventive maintenance work that is complete, overdue, or failing per location. In facilities management, Facilities Management Preventive Maintenance Software turns approved facilities preventive checklists into mobile checks field teams complete on any device.
What evidence proves a preventive maintenance was completed?
Every preventive maintenance carries completion record with readings, parts used note, and schedule photo, a GPS location, a timestamp, and a named sign-off. The preventive maintenance evidence is captured on the round, not typed up later. So fm engineering managers show exactly what was checked on the preventive maintenance, when, and by whom. When an assessor asks, that preventive maintenance record exports in seconds. It comes out as a branded PDF or a searchable preventive maintenance history. In facilities management, Facilities Management Preventive Maintenance Software turns approved facilities preventive checklists into mobile checks field teams complete on any device.
Less Paperwork. More Visibility.
See Inspectly360 in action with a live demo tailored to your needs. No credit card required.
- 30 Days Free Trial
- 1000+ Templates
- Unlimited Integration
