Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer
HVAC inspection software is the platform that FM Engineering Managers, HVAC Service Managers, MEP Engineers, Energy Managers, Hospital Estates Leads, Industrial Plant Engineers, and F-Gas Certified Engineers use to run AHU, FCU, chiller, cooling tower, condenser, VRF, ducting, and refrigerant inspections across single buildings and multi-site portfolios with defensible evidence at every step.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Before and After Inspectly360
What changes once hvac inspection software runs on one mobile-first platform with photo proof and live dashboards.
Before Inspectly360
- F-Gas charge weights, leak check intervals, and refrigerant top-ups live in three different spreadsheets and the F-Gas Certified Engineer's notebook. EU 517/2014 quotas, UK F-Gas reporting, or EPA Section 608 returns get reconstructed before the annual submission deadline.
- TM44 inspections (UK air-conditioning systems over 12 kW effective rated output, every 5 years) get arranged once the regulator deadline approaches. The TM44 contractor's report sits in a folder. The five-year clock per system lives in the FM manager's calendar reminder.
- Quarterly chiller efficiency tests, monthly AHU filter changes, weekly cooling tower water quality checks, and belt tension inspections run on paper. The PPM contractor self-certifies completion. Energy waste and equipment degradation drift go unnoticed between annual surveys.
- The Building Management System (Trend, Honeywell, Siemens, Schneider) shows trend data the engineer never correlates with the inspection finding. A drifting supply air temperature lives in the BMS; the dirty coil that caused it lives in the engineer's notebook. The connection is never made.
- Operating theatre, isolation room, sterile services department, and pharmacy ventilation tests (pressure cascade verification, air change rate, HEPA filter integrity, smoke clearance time) live in disconnected contractor reports. HTM 03-01 Annual Verification scrambles to assemble evidence the day before.
After Inspectly360
- Each refrigerant-containing system carries a QR tag with charge type (R32, R410A, R134a, R744 CO2, ammonia, hydrocarbons), charge weight, CO2 equivalent, leak check cycle (per BS EN 14624 and EU 517/2014 frequency), and top-up history. Annual F-Gas or EPA Section 608 return exports from one record per system.
- TM44 inspection cycles attach per system with the 5-year statutory clock and 30, 60, 90 day renewal alerts. TM44 inspection reports (Energy Performance Certificate equivalent for air-conditioning) attach to the system record; the building owner's TM44 obligation under the Energy Performance of Buildings Regulations stays continuously defensible.
- ASHRAE Standard 180 templates cover AHU pre-PPM tests, FCU coil clean cycles, chiller annual efficiency tests, cooling tower L8 / ASHRAE 188 water quality, condenser cleanliness, belt tension, refrigerant suction and discharge pressures, and superheat / subcooling readings. Photo evidence and named-engineer sign-off per task.
- BMS integrations push trend data (supply air temperature, return air temperature, chilled water flow, refrigerant pressure, kW draw) into the inspection record per asset. AI correlates trend deviation with recent inspection findings so the FCU coil clean before the supply temperature drift is visible from one record rather than two systems.
- HTM 03-01 templates cover operating theatre pressure cascade, ultra-clean ventilation (UCV) canopy verification, isolation room negative pressure, pharmacy aseptic preparation positive pressure, smoke clearance time, HEPA filter DOP test history, and Annual Verification per HTM 03-01 Part B. Authorised Engineer (Ventilation) sign-off intact.
What Is HVAC Inspection Software, and How Do FM Engineering and HVAC Service Teams Use It Across Multi-Site Portfolios?
HVAC inspection software is the platform that FM Engineering Managers, HVAC Service Managers, MEP Engineers, Energy Managers, Hospital Estates Leads, Industrial Plant Engineers, and F-Gas Certified Engineers use to run AHU, FCU, chiller, cooling tower, condenser, VRF, ducting, and refrigerant inspections across single buildings and multi-site portfolios with defensible evidence at every step. Inspectly360 digitises the full HVAC inspection cycle with structured templates aligned to ASHRAE Standard 180 (HVAC routine maintenance), ASHRAE 62.1 (ventilation), ASHRAE 90.1 (energy), ASHRAE 188 and L8 ACoP (cooling tower Legionella), BS EN 378 (refrigeration safety), BS EN 12599 (HVAC commissioning testing), CIBSE TM44 (UK air-conditioning inspections), EU 517/2014 F-Gas Regulation, UK F-Gas Regulations, EPA SNAP and Section 608 (US refrigerant), NADCA ACR (US duct cleaning), HTM 03-01 (UK healthcare specialised ventilation), and LEV under COSHH (UK local exhaust ventilation).
The pain it solves is the everyday reality of HVAC operations: an F-Gas leak that lapsed undetected for three months because the BS EN 14624 leak check cycle was missed, a CIBSE TM44 inspection cycle that the building owner forgot was due until the energy auditor flagged it, a quarterly chiller efficiency test that the PPM contractor self-certified without measuring superheat or subcooling, an HTM 03-01 Annual Verification scrambling for evidence the week before the Authorised Engineer arrives, a BMS trend showing chilled water flow drift that nobody correlated with the inspection finding three weeks ago, a cooling tower Legionella positive result that triggered an HSE notification because the L8 inspection cadence drifted, refrigerant logs in three spreadsheets that the F-Gas Certified Engineer reconciles every February for the EU 517/2014 return, and energy waste across the portfolio that the Energy Manager sees in the utility bill but cannot trace to a specific asset. HVAC carries the largest energy and refrigerant compliance load in most buildings; paper PPM sheets do not protect that load.
Inspectly360 combines ready-made templates for AHU pre-PPM checks (filter pressure drop, belt tension, fan bearings, damper actuators), FCU coil clean cycles, chiller annual efficiency tests (kW per ton, superheat, subcooling, approach temperature), cooling tower L8 / ASHRAE 188 water quality and weekly inspection, condenser cleanliness, BMS trend correlation, refrigerant leak detection per BS EN 14624 with charge weight and CO2 equivalent capture, F-Gas / EPA Section 608 logbook maintenance, CIBSE TM44 five-year inspection cycles, HTM 03-01 specialised ventilation tests, indoor air quality (CO2, RH, temperature, particulate, formaldehyde, TVOC), duct cleaning per NADCA ACR, LEV thorough examination under COSHH, and energy benchmarking; AI fault detection on the engineer's photo for corroded coils, blocked condensers, damaged ducting, missing insulation, and worn belts; QR-tagged AHU, FCU, chiller, and cooling tower units with full service history; offline capture in basement plant rooms and roof condenser decks; statutory clocks per system with renewal alerts for F-Gas leak check cycle, TM44 5-year cycle, HTM 03-01 Annual Verification, L8 risk assessment, and LEV 14-month thorough examination; and white-label PDF reports that generate the moment the engineer closes out. F-Gas Certified Engineers operate as scoped roles producing credentialed audit packs; Authorised Engineers (Ventilation) sign HTM 03-01 verifications with their credential intact.
- EU 517/2014 F-Gas Regulation and the UK F-Gas Regulations anchor the refrigerant inventory and leak check cycle in the platform's HVAC compliance templates: EU 517/2014 F-Gas Regulation
- ASHRAE Standard 180 underpins the routine HVAC maintenance rubric and PPM cycle for AHU, FCU, chiller, and cooling tower inspections: ASHRAE Standard 180 HVAC Routine Maintenance
- CIBSE TM44 provides the five-year air-conditioning inspection methodology for UK systems over 12 kW effective rated output: CIBSE TM44 Air-Conditioning Inspections
How Does an HVAC Inspection Cycle Run from Pre-PPM Check to F-Gas and TM44 Defensibility?
Engineering Managers, HVAC Service Managers, and F-Gas Certified Engineers follow this loop for PPM cycles, statutory inspections, and energy programmes.
- 1
Pick the Template Pack by Inspection Type
AHU pre-PPM check, FCU coil clean, chiller annual efficiency test, cooling tower weekly inspection, F-Gas leak detection per BS EN 14624, CIBSE TM44 5-year inspection, HTM 03-01 specialised ventilation verification, LEV thorough examination, IAQ measurement, duct cleaning per NADCA, or energy benchmarking. Each pack carries the rubric the regulator, the F-Gas scheme, the Authorised Engineer, or the AMC client SLA expects.
- 2
Scan the QR Tag and Load Asset Service History
Engineers scan the QR tag on the AHU, FCU, chiller, cooling tower, condenser, VRF unit, or ducting access panel. The right checklist opens for the right system class; refrigerant inventory (charge type, weight, CO2 equivalent), last service date, last F-Gas leak check date, and any open CAPA surface so repeat issues are visible from the device.
- 3
Inspect Offline with AI Fault Detection
Capture in basement plant rooms, roof condenser decks, and metal-clad mechanical rooms where signal disappears. AI flags corroded coils, blocked condensers, damaged ducting, missing insulation, worn belts, and visible refrigerant oil staining from the inspector's photo and suggests fault classification for the engineer to confirm or override.
- 4
Capture BMS Trend Data and Correlate with Findings
BMS integrations push trend data (supply air temperature, chilled water flow, refrigerant suction and discharge pressure, kW draw, fan speed) into the inspection record per asset. AI correlates trend deviation with recent inspection findings so the coil clean before the supply temperature drift is visible from one record.
- 5
Publish Branded PDFs and Sync F-Gas, TM44, HTM 03-01 Clocks
Branded PDFs (F-Gas Certified Engineer audit pack, TM44 inspection report, HTM 03-01 verification record, AMC client SLA report) generate the moment the engineer closes out via /features/automated-reports; statutory clocks per system update with renewal alerts for F-Gas leak check, TM44 5-year cycle, HTM 03-01 Annual Verification, L8 risk assessment, and LEV 14-month thorough examination via /features/notifications.
How Should Engineering Managers Pilot Digital HVAC Inspections Across the Estate?
Answers to common long-tail questions, kept on one canonical page to avoid thin duplicate URLs.
Where Does Inspectly360 Sit Beside CMMS, BMS, and the HVAC Service Contractor's Existing Tools?
Inspectly360 sits as the inspection evidence and compliance defensibility layer beside the platforms engineering and HVAC service teams already run. Maximo, IBM TRIRIGA, Planon, Archibus, FSI Concept Evolution, eMaint, Limble, and Fiix stay the system of record for work orders, PPM scheduling, and asset register. The Building Management System (Trend, Honeywell, Siemens, Schneider, Johnson Controls Metasys, Distech) stays where it is for HVAC trend monitoring and life-safety control. The HVAC service contractor's job-management tool (Joblogic, Simpro, BigChange, ServiceTitan) stays where it is for scheduling and invoicing. Inspectly360 produces the structured HVAC inspection evidence, AI fault detection, F-Gas refrigerant inventory, TM44 cycle compliance, HTM 03-01 verification records, ASHRAE 180 routine maintenance evidence, and BMS-correlated findings those platforms reference but do not collect. CMMS integrations push HVAC defect tickets and F-Gas leak events into the work order queue; BMS API integrations pull trend data into the inspection record.
Pilot Approach for FM Engineering, HVAC Service Contractors, Hospital Estates, and Energy Managers
FM Engineering Managers typically pilot the ASHRAE 180 AHU and chiller routine maintenance programme alongside the F-Gas leak check cycle across one building cluster and measure refrigerant inventory accuracy and chiller efficiency trend. HVAC Service Contractors pilot the AMC client SLA workflow with one client and use the evidence pack to defend tender retention or upsell condition-based maintenance. Hospital Estates Leads pilot the HTM 03-01 specialised ventilation verification across one operating theatre suite and measure Annual Verification preparation time. Energy Managers pilot the BMS trend correlation with inspection findings across one chiller plant and measure energy waste identification. F-Gas Certified Engineers pilot the BS EN 14624 leak detection workflow across one refrigerant-heavy site. In every case, the pilot keeps the existing CMMS as the work order system and the BMS as the trend monitoring system.
Multi-Party HVAC Operations, AMC Contractor Reporting, and F-Gas Certified Engineer Workflows
HVAC operations almost always involve multiple parties: building owner, FM aggregator, AMC HVAC service contractor (often regional or national), F-Gas Certified Engineer (UK Refcom or City & Guilds qualified; equivalent EPA Section 608 in the US), Authorised Engineer (Ventilation) for HTM 03-01 verifications, Authorised Person (Ventilation) for healthcare permit-to-work, water treatment contractor for cooling tower L8 / ASHRAE 188, energy consultant, and the local environmental regulator (Environment Agency, EPA, equivalent). RBAC scopes each party to the systems, refrigerants, and evidence they are entitled to. F-Gas Certified Engineers operate as scoped roles producing credentialed audit packs under their F-Gas company registration number; Authorised Engineers (Ventilation) sign HTM 03-01 Annual Verifications with their credential intact. AMC contractor self-certification of PPM completion is replaced by named engineer sign-off with QR-scanned asset identity and GPS-verified timestamp.
Procurement, F-Gas / TM44 / HTM 03-01 Validation, and Cross-Jurisdiction Estate Operations
Procurement and engineering should validate seven requirements before any rollout: SSO via SAML or OIDC tied to the operator's IdP, RBAC granular enough to scope an F-Gas Certified Engineer to refrigerant-containing systems only, offline capture verified in a real basement plant room, configurable retention aligned to F-Gas record-keeping windows (5 years in the EU and UK, 3 years in the US under EPA Section 608) and TM44 cycle retention, statutory export formats acceptable to the local environmental regulator and Energy Performance of Buildings authority, BMS integration depth via BACnet, Modbus, or REST API into the operator's BMS, and a documented CMMS integration path. For cross-jurisdiction estate operators (UK, US, EU, India, UAE, APAC), regional data residency aligns to the local data protection regulator and the regional F-Gas or refrigerant regulator.
Which Capabilities Help HVAC Teams Defend F-Gas Compliance, TM44 Cycles, and ASHRAE 180 Maintenance?
The platform capabilities that power hvac inspection software across every site.
Ready to Move HVAC Inspection Off Paper?
Book a Free DemoHow Is This Different from Paper PPM Sheets, Spreadsheet Refrigerant Logs, and Disconnected BMS Trends?
FM Engineering Managers, HVAC Service Managers, MEP Engineers, and Energy Managers comparing Inspectly360 to paper PPM sheets, spreadsheet refrigerant logs, and disconnected BMS trends see the difference fastest on five dimensions: F-Gas refrigerant inventory defensibility per system, TM44 air-conditioning inspection cycle compliance, ASHRAE 180 routine maintenance evidence, BMS trend correlation with inspection findings, and HTM 03-01 specialised healthcare ventilation defensibility.
| Topic | Typical Gaps | With Inspectly360 |
|---|---|---|
| F-Gas / EPA SNAP refrigerant inventory defensibility per system | F-Gas charge weights, leak check intervals, and refrigerant top-ups live in three different spreadsheets and the F-Gas Certified Engineer's notebook. EU 517/2014 quotas, UK F-Gas reporting, or EPA Section 608 returns get reconstructed before the annual submission deadline. | Each refrigerant-containing system carries a QR tag with charge type (R32, R410A, R134a, R744 CO2, ammonia, hydrocarbons), charge weight, CO2 equivalent, leak check cycle (per BS EN 14624 and EU 517/2014 frequency), and top-up history. Annual F-Gas or EPA Section 608 return exports from one record per system. |
| CIBSE TM44 air-conditioning inspection cycle compliance | TM44 inspections (UK air-conditioning systems over 12 kW effective rated output, every 5 years) get arranged once the regulator deadline approaches. The TM44 contractor's report sits in a folder. The five-year clock per system lives in the FM manager's calendar reminder. | TM44 inspection cycles attach per system with the 5-year statutory clock and 30, 60, 90 day renewal alerts. TM44 inspection reports (Energy Performance Certificate equivalent for air-conditioning) attach to the system record; the building owner's TM44 obligation under the Energy Performance of Buildings Regulations stays continuously defensible. |
| ASHRAE 180 routine maintenance and PPM defensibility | Quarterly chiller efficiency tests, monthly AHU filter changes, weekly cooling tower water quality checks, and belt tension inspections run on paper. The PPM contractor self-certifies completion. Energy waste and equipment degradation drift go unnoticed between annual surveys. | ASHRAE Standard 180 templates cover AHU pre-PPM tests, FCU coil clean cycles, chiller annual efficiency tests, cooling tower L8 / ASHRAE 188 water quality, condenser cleanliness, belt tension, refrigerant suction and discharge pressures, and superheat / subcooling readings. Photo evidence and named-engineer sign-off per task. |
| BMS trend correlation with inspection findings | The Building Management System (Trend, Honeywell, Siemens, Schneider) shows trend data the engineer never correlates with the inspection finding. A drifting supply air temperature lives in the BMS; the dirty coil that caused it lives in the engineer's notebook. The connection is never made. | BMS integrations push trend data (supply air temperature, return air temperature, chilled water flow, refrigerant pressure, kW draw) into the inspection record per asset. AI correlates trend deviation with recent inspection findings so the FCU coil clean before the supply temperature drift is visible from one record rather than two systems. |
| HTM 03-01 specialised healthcare ventilation defensibility | Operating theatre, isolation room, sterile services department, and pharmacy ventilation tests (pressure cascade verification, air change rate, HEPA filter integrity, smoke clearance time) live in disconnected contractor reports. HTM 03-01 Annual Verification scrambles to assemble evidence the day before. | HTM 03-01 templates cover operating theatre pressure cascade, ultra-clean ventilation (UCV) canopy verification, isolation room negative pressure, pharmacy aseptic preparation positive pressure, smoke clearance time, HEPA filter DOP test history, and Annual Verification per HTM 03-01 Part B. Authorised Engineer (Ventilation) sign-off intact. |
What Changes for FM Engineering, HVAC Service Managers, MEP Engineers, Energy Managers, and Hospital Estates?
What changes once hvac inspection software is standardised on Inspectly360.
- FM Engineering Managers: One platform across every HVAC asset in the estate with AHU, FCU, chiller, cooling tower, and refrigerant inventory in one record rather than three spreadsheets and the engineer's notebook.
- HVAC Service Managers and AMC Contractors: Scoped client SLA packs delivered per client with structured inspection evidence the building owner recognises as defensible; condition-based maintenance upsell conversations grounded in BMS-correlated findings.
- MEP Engineers: ASHRAE Standard 180 routine maintenance evidence, ASHRAE 62.1 ventilation rate verification, ASHRAE 90.1 energy compliance, and BS EN 12599 commissioning testing live in one record across the design-stage and operating-stage handover.
- Energy Managers and Sustainability Leads: BMS trend correlation with HVAC inspection findings, refrigerant CO2 equivalent across the portfolio, chiller efficiency trends, and energy waste identification per asset class without manual data assembly.
- Hospital Estates Leads and Authorised Engineers (Ventilation): HTM 03-01 Annual Verification preparation in days rather than weeks; operating theatre, isolation room, sterile services, and pharmacy ventilation evidence ready for the Authorised Engineer's review.
- F-Gas Certified Engineers and EPA Section 608 Technicians: Scoped role producing credentialed F-Gas audit packs with company registration number intact; BS EN 14624 leak detection cycle defensible to the F-Gas scheme; annual EU 517/2014 or EPA Section 608 return exports from the underlying record.
- Industrial Plant Engineers: Process cooling system inspections, refrigerant tracking for ammonia and CO2 systems, BS EN 378 refrigeration safety compliance, and LEV thorough examination under COSHH live alongside production-area HVAC.
Which HVAC Inspection Templates Should You Try First?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Which HVAC Inspection Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Hvac Inspection App
by Inspectly360
hvacinspection
Use hvac inspection app with mobile workflows, evidence capture, and automated reporting across sites.
Get the App
Hvac System (ahu, Fcu, Chiller) Inspection App
by Inspectly360
hvacahu fcu chillerinspection
Inspect AHUs, FCUs, and chillers with structured tests, photo evidence, and AMC governance records.
Get the App
Hvac Inspection Mobile App
by Inspectly360
hvacinspectionfacilities
Run HVAC inspections on phones and tablets with offline forms, photo evidence, and instant reports.
Get the App
Hvac Inspection Audit App
by Inspectly360
hvacauditfacilities
Audit HVAC inspection programmes with weighted scoring, photo evidence, and corrective action tracking.
Get the App
Hvac Inspection Android App
by Inspectly360
hvacinspectionfacilities
Run HVAC inspections on Android phones and rugged tablets with offline forms and photo capture.
Get the App
Frequently Asked Questions About HVAC Inspection Software
How does HVAC inspection management software handle PPM scheduling, RBAC, and AMC programme governance?
HVAC inspection management software is the layer that schedules monthly AHU filter changes, quarterly chiller efficiency tests, weekly cooling tower water quality checks, F-Gas leak detection per BS EN 14624 frequency (3, 6, or 12 monthly depending on CO2 equivalent), CIBSE TM44 5-year cycles, HTM 03-01 Annual Verifications, LEV 14-month thorough examinations, and energy benchmarking across every system in the estate from one programme library. RBAC scopes each engineer, F-Gas Certified Engineer, Authorised Engineer (Ventilation), AMC contractor, energy consultant, and water treatment contractor to the systems, refrigerants, and evidence they are entitled to. Template governance lives at FM Director or Engineering Manager level; site-specific overrides (HTM 03-01 healthcare cadence, BS EN 378 process cooling, LEV thorough examination cycle) attach without breaking the corporate baseline. Statutory cycles enforce on the device.
How does HVAC inspection audit software produce F-Gas, TM44, HTM 03-01, and ASHRAE 180 audit packs?
HVAC inspection audit software runs scored audit programmes against EU 517/2014 F-Gas Regulation, UK F-Gas Regulations, EPA Section 608 (US refrigerant), CIBSE TM44 air-conditioning inspection methodology, HTM 03-01 specialised ventilation Annual Verification, ASHRAE Standard 180 routine HVAC maintenance, ASHRAE 62.1 ventilation rates, ASHRAE 90.1 energy, BS EN 378 refrigeration safety, BS EN 12599 HVAC commissioning testing, NADCA ACR (US duct cleaning), L8 ACoP and ASHRAE 188 cooling tower Legionella, and LEV thorough examination under COSHH. Each audit produces a weighted score per system, photo evidence per non-conformance, CAPA per finding, and a branded PDF export the F-Gas scheme, the energy regulator, the Authorised Engineer, the AMC client, and the local environmental authority recognise. The twelve-month audit history per asset retrieves in one click; named credentialed sign-off (F-Gas Certified Engineer, Authorised Engineer (Ventilation), EPA Section 608 Universal Technician) protects defensibility.
How does HVAC inspection compliance software handle F-Gas, TM44, HTM 03-01, L8 cooling tower, and LEV defensibility?
HVAC inspection compliance software produces the evidence chain regulators expect across EU 517/2014 F-Gas Regulation (EU refrigerant, leak check frequency, charge weight, CO2 equivalent, technician certification, annual reporting threshold above 10,000 tonnes CO2e), UK F-Gas Regulations (Refcom scheme, F-Gas Certified Engineer, annual return), EPA Section 608 (US refrigerant, technician certification, leak repair within 30 days for systems over 50 lbs), CIBSE TM44 (5-year UK air-conditioning inspection methodology), HTM 03-01 Parts A and B (UK healthcare specialised ventilation design and operational management), ASHRAE 188 and L8 ACoP (cooling tower Legionella), and LEV thorough examination under COSHH (14-month UK cycle). Every inspection carries credentialed engineer identity, GPS-verified timestamp, asset confirmation, and required photo evidence. Statutory clocks per system track F-Gas leak check cycle, TM44 5-year cycle, HTM 03-01 Annual Verification, L8 risk assessment, and LEV 14-month thorough examination.
How does HVAC inspection tracking software follow refrigerant leaks, efficiency drift, and equipment defects to verified closure?
HVAC inspection tracking software runs every finding through the same lifecycle: severity classification (immediate for refrigerant leak exceeding the BS EN 14624 threshold, immediate for cooling tower L8 positive result, scheduled for efficiency drift outside design tolerance, periodic for filter pressure drop), named owner assignment, deadline by severity, required closure evidence, and named approver verification before the finding closes. Refrigerant leaks trigger the F-Gas Certified Engineer workflow with BS EN 14624 leak detection method, leak location, repair plan, and re-test evidence required within 30 days (EPA) or 14 days (EU under specific thresholds). Tracking dashboards surface chiller efficiency trend per building, refrigerant inventory drift, AMC contractor closure performance, and CAPA age. Engineering Managers see what is open, what is overdue, and what is repeat without reconstructing the picture from contractor reports and BMS exports.
How does HVAC inspection monitoring software give Engineering Managers and Energy Managers a live view?
HVAC inspection monitoring software runs a live multi-site dashboard aggregating inspection completion, defect closure, refrigerant inventory and CO2 equivalent, chiller efficiency trend, cooling tower water quality, energy consumption per asset class, statutory clock status, and BMS trend correlation per system. AI daily briefing delivers a plain-language summary to the Engineering Manager, Energy Manager, and FM Director inbox before the operating committee: which systems missed PPM cycles, which refrigerant leaks opened, which chillers drifted on efficiency, and which TM44 or HTM 03-01 cycles are within 30 days. Natural-language dashboard queries let leadership ask 'which buildings have F-Gas systems with leak rates above 5% this quarter?' and receive a filtered answer rather than a manual report. BMS trend integration ensures the dashboard reflects actual operating conditions, not just inspection completion.
How does F-Gas refrigerant inventory work and what evidence does the platform produce for annual returns?
Each refrigerant-containing system (DX split, VRF, VRV, chiller, cold room, cooling system) carries a unique identifier with charge type (R32 with GWP 675, R410A with GWP 2088, R134a with GWP 1430, R404A with GWP 3922, R744 CO2 with GWP 1, ammonia with GWP 0, propane R290 with GWP 3), charge weight in kilograms, CO2 equivalent in tonnes (charge weight times GWP divided by 1000), leak check cycle per EU 517/2014 frequency table (12 months below 5 tonnes CO2e, 6 months between 5 and 50, 3 months above 50, with leak detection systems halving the frequency where fitted), and top-up history. F-Gas Certified Engineers operate as scoped roles producing credentialed leak detection records per BS EN 14624 with company registration number. The annual EU 517/2014 return (for operators with over 10,000 tonnes CO2e) and the UK F-Gas annual report export from one record per system rather than reconstructing each February.
Explore More HVAC Inspection Software Apps, Checklists, and Industries
HVAC Inspection Software on Inspectly360 connects directly to the inspection apps, checklist templates, forms, industries, and adjacent solutions linked below.
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