Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer
Centered on structured van checks, corrective actions, and clear reporting. Van Inspection Software runs a structured van inspection covering lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting, with a photo and a sign-off required on each point.
Available on Mobile
Run Van Inspection on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Van Inspection Software, and How Do Transport & Logistics Teams Use It Across Multi-Site Operations?
Van Inspection Software keeps one record per van and per site, with photo evidence and a named sign-off. Each van finding is tracked to verified closure. Operations Directors see van completion and overdue actions across the transport & logistics portfolio. Every van record proves what was checked, when, and by whom. It covers Field Inspection, Digital Inspection Forms, Inspection Scheduling, Defect Reporting, and more.
Before and After Inspectly360
What changes once van inspection software runs on one mobile-first platform.
Before Inspectly360
- Van Inspection checks are ticked on paper or in chat with no timestamped photo proof tied to the asset or location.
- Failed items age in email without owner, deadline, or verified closure proof.
- Each site emails weekly summaries.
- Inspectors skip photos or defer entries when basements, plants, or remote sites lack signal.
- Audit packs are assembled manually from folders, drives, and email threads before each review.
After Inspectly360
- Every van inspection record carries inspector identity, timestamp, and required photos before sign-off.
- Failed items become tracked tasks with severity, owner, and photo-verified closure.
- Live dashboards show completion rates, overdue findings, and SLA breaches per site.
- Inspections run fully offline and sync when connectivity returns without re-keying.
- Branded PDF exports and structured history assemble audit packs in minutes.
How Does a Van Inspection Cycle Run from Field Capture to Audit-Ready Reporting?
Van Inspection Software runs as a short loop: configure the van template, capture in the field, route findings to verified closure, then report performance to operations directors.
- 1
Configure the Van Inspection Template
Your van controls become a mobile template with required photos and readings on lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting, aligned to ISO 45001, and local roadworthiness rules, so every site inspects to the same standard from day one.
- 2
Capture the Van Check in the Field
Inspectors complete the van inspection on iOS or Android, offline where signal is poor, recording defect photo, odometer or hour-meter reading, and walk-around photo against each point before a named sign-off can close the round.
- 3
Route Van Findings to Verified Closure
A failed item such as brake fade becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so van defects do not resurface unnoticed.
- 4
Report Van Performance
Every van inspection feeds live dashboards and branded exports, so operations directors see completion, overdue actions, and risk per site without assembling a report by hand.
What Does a Van Inspection Cover?
A van inspection covers lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting. Operations directors capture a photo and a reading on each van point. They work offline where signal is poor, then sign the van round off. So every van record proves what was checked, when, and by whom.
What Gets Checked
- Lights horns and mirrors
- Tyres brakes and steering
- Fluid levels and leaks
- Body damage and load security
- Documents and defect reporting
Common Defects It Surfaces
- Brake fade
- Fluid leaks
- Inoperative lights
- Unsecured loads
Evidence Captured
- Defect photo
- Odometer or hour-meter reading
- Walk-around photo
Templates align to ISO 45001, local roadworthiness rules.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
What Changes for Operations Directors, Compliance Managers, and Site Leads?
What changes once van inspection software is standardised on Inspectly360.
- Operations Directors: A live view of van inspection status across every site, with defensible evidence and no Friday report assembly.
- Field teams: Guided van checks on mobile with offline capture, so brake fade is caught and logged on the spot.
- Compliance stakeholders: Searchable van history and ISO 45001-ready exports available on demand.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Van Inspection Off Paper?
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Which Van Inspection Checklist Templates Should You Try First?
Get started with inspection and audit checklist templates.
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Snagging Inspection Checklist
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Utilize this Scaffolding Safety Inspection Checklist to spot hazards, verify stability, and ensure compliance with safety standards before work begins.
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Service Report
Field Service Report Form
Capture job details, measurements, work performed, photos, and sign-offs in one structured field service report form.
14,200+GET
Which Van Inspection Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Frequently Asked Questions About Van Inspection Software
What does Van Inspection Software check on a van inspection?
Van Inspection Software runs a structured van inspection covering lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting. Each van point is captured on mobile with a photo and a reading. A named inspector then signs the van round off before it can close. The same van template runs on every site, giving operations directors one standard. Every van record proves what was checked, when, and by whom.
How often should a van inspection be done?
Van inspection frequency depends on duty, risk, and your van standard. Some van checks are daily or pre-use. Others run weekly, monthly, or at a statutory interval. Van Inspection Software sets the van cadence per site and reminds operations directors before a round is due. It flags overdue van checks automatically. Each van round is timestamped and signed, so the schedule is provably kept. Van Inspection Software lets transport & logistics teams run van inspections the same way on every visit, with photos and a sign-off on each van.
Which van defects matter most, and what happens if they are missed?
The inspection targets the van failures that matter most: brake fade, fluid leaks, inoperative lights, and unsecured loads. Left unchecked, a van fault such as brake fade causes real harm. It can mean downtime, a safety incident, or a failed van audit. So every van finding becomes an owned task with a deadline. It stays open until photo proof of the van repair is reviewed. Repeat van failures are flagged, so operations directors fix the cause. Van Inspection Software lets transport & logistics teams run van inspections the same way on every visit, with photos and a sign-off on each van.
Which standards does Van Inspection Software support for van work?
Van Inspection Software keeps van checks aligned to ISO 45001, and local roadworthiness rules. The photos and readings each van standard expects are required fields. So an incomplete van check cannot close. A van gap is caught before an assessor finds it. When a review is due, operations directors export a branded van pack built from defect photo, odometer or hour-meter reading, and walk-around photo. So van evidence stays defensible at any time. Van Inspection Software lets transport & logistics teams run van inspections the same way on every visit, with photos and a sign-off on each van.
Can teams run van checks offline and across multiple sites?
Yes. Inspectors complete van checks on iOS or Android with no signal. They capture defect photo, odometer or hour-meter reading, and walk-around photo at the van in the field. Each van record syncs when the connection returns, with its timestamp intact. The same van template runs on every site. So operations directors get a live view of van work that is complete, overdue, or failing per location. Van Inspection Software lets transport & logistics teams run van inspections the same way on every visit, with photos and a sign-off on each van.
What evidence proves a van inspection was completed?
Every van inspection carries defect photo, odometer or hour-meter reading, and walk-around photo, a GPS location, a timestamp, and a named sign-off. The van evidence is captured on the round, not typed up later. So operations directors show exactly what was checked on the van, when, and by whom. When an assessor asks, that van record exports in seconds. It comes out as a branded PDF or a searchable van history. Van Inspection Software lets transport & logistics teams run van inspections the same way on every visit, with photos and a sign-off on each van.
Less Paperwork. More Visibility.
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- 1000+ Templates
- Unlimited Integration
