Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer
Vehicle Inspection Software runs a structured vehicle inspection covering lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting, with a photo and a sign-off required on each point.
Available on Mobile
Run Vehicle Inspection on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Vehicle Inspection Software, and How Do Transport & Logistics Teams Use It Across Multi-Site Operations?
Vehicle Inspection Software keeps one record per vehicle and per site, with photo evidence and a named sign-off. Each vehicle finding is tracked to verified closure. Operations Directors see vehicle completion and overdue actions across the transport & logistics portfolio. Every vehicle record proves what was checked, when, and by whom. It covers CSA Score, Inspection History, Maintenance Schedule, Fault Code, and more.
Before and After Inspectly360
What changes once vehicle inspection software runs on one mobile-first platform.
Before Inspectly360
- Vehicle Inspection checks are ticked on paper or in chat with no timestamped photo proof tied to the asset or location.
- Failed vehicle inspection items age in email with no named owner, due date, or proof the fix ever happened.
- Each transport & logistics site emails its own vehicle inspection summary, so leadership reconciles spreadsheets instead of seeing live risk.
- Inspectors skip photos or defer vehicle inspection entries when basements, plant rooms, or remote transport & logistics sites lose signal.
- Vehicle Inspection audit packs are rebuilt by hand from folders, drives, and email threads before each transport & logistics review.
After Inspectly360
- Every vehicle inspection record carries inspector identity, timestamp, and required photos before sign-off.
- Each failed vehicle inspection item becomes a tracked task with a severity, an owner, and photo-verified closure.
- Live dashboards show vehicle inspection completion, overdue findings, and SLA breaches for every site at once.
- Vehicle Inspection rounds run fully offline and sync the moment connectivity returns, with no re-keying.
- Branded PDF exports and a searchable vehicle inspection history assemble the audit pack in minutes.
How Does a Vehicle Inspection Cycle Run from Field Capture to Audit-Ready Reporting?
Vehicle Inspection Software runs as a short loop: configure the vehicle template, capture in the field, route findings to verified closure, then report performance to operations directors.
- 1
Configure the Vehicle Inspection Template
Your vehicle controls become a mobile template with required photos and readings on lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting, aligned to ISO 45001, and local roadworthiness rules, so every site inspects to the same standard from day one.
- 2
Capture the Vehicle Check in the Field
Inspectors complete the vehicle inspection on iOS or Android, offline where signal is poor, recording defect photo, odometer or hour-meter reading, and walk-around photo against each point before a named sign-off can close the round.
- 3
Route Vehicle Findings to Verified Closure
A failed item such as brake fade becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so vehicle defects do not resurface unnoticed.
- 4
Report Vehicle Performance
Every vehicle inspection feeds live dashboards and branded exports, so operations directors see completion, overdue actions, and risk per site without assembling a report by hand.
What Does a Vehicle Inspection Cover?
A vehicle inspection covers lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting. Operations directors capture a photo and a reading on each vehicle point. They work offline where signal is poor, then sign the vehicle round off. So every vehicle record proves what was checked, when, and by whom.
What Gets Checked
- Lights horns and mirrors
- Tyres brakes and steering
- Fluid levels and leaks
- Body damage and load security
- Documents and defect reporting
Common Defects It Surfaces
- Brake fade
- Fluid leaks
- Inoperative lights
- Unsecured loads
Evidence Captured
- Defect photo
- Odometer or hour-meter reading
- Walk-around photo
Templates align toISO 45001local roadworthiness rules
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
What Changes for Operations Directors, Compliance Managers, and Site Leads?
What changes once vehicle inspection software is standardised on Inspectly360.
- Operations Directors: A live view of vehicle inspection status across every site, with defensible evidence and no Friday report assembly.
- Field teams: Guided vehicle checks on mobile with offline capture, so brake fade is caught and logged on the spot.
- Compliance stakeholders: Searchable vehicle history and ISO 45001-ready exports available on demand.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Vehicle Inspection Off Paper?
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Get started with inspection and audit checklist templates.
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Which Vehicle Inspection Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Frequently Asked Questions About Vehicle Inspection Software
What does Vehicle Inspection Software check on a vehicle inspection?
Vehicle Inspection Software runs a structured vehicle inspection covering lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting. Each vehicle point is captured on mobile with a photo and a reading. A named inspector then signs the vehicle round off before it can close. The same vehicle template runs on every site, giving operations directors one standard. Every vehicle record proves what was checked, when, and by whom.
How often should a vehicle inspection be done?
Vehicle inspection frequency depends on duty, risk, and your vehicle standard. Some vehicle checks are daily or pre-use. Others run weekly, monthly, or at a statutory interval. Vehicle Inspection Software sets the vehicle cadence per site and reminds operations directors before a round is due. It flags overdue vehicle checks automatically. Each vehicle round is timestamped and signed, so the schedule is provably kept. Vehicle Inspection Software lets transport & logistics teams run vehicle inspections the same way on every visit, with photos and a sign-off on each vehicle.
Which vehicle defects matter most, and what happens if they are missed?
The inspection targets the vehicle failures that matter most: brake fade, fluid leaks, inoperative lights, and unsecured loads. Left unchecked, a vehicle fault such as brake fade causes real harm. It can mean downtime, a safety incident, or a failed vehicle audit. So every vehicle finding becomes an owned task with a deadline. It stays open until photo proof of the vehicle repair is reviewed. Repeat vehicle failures are flagged, so operations directors fix the cause. Vehicle Inspection Software lets transport & logistics teams run vehicle inspections the same way on every visit, with photos and a sign-off on each vehicle.
Which standards does Vehicle Inspection Software support for vehicle work?
Vehicle Inspection Software keeps vehicle checks aligned to ISO 45001, and local roadworthiness rules. The photos and readings each vehicle standard expects are required fields. So an incomplete vehicle check cannot close. A vehicle gap is caught before an assessor finds it. When a review is due, operations directors export a branded vehicle pack built from defect photo, odometer or hour-meter reading, and walk-around photo. So vehicle evidence stays defensible at any time. Vehicle Inspection Software lets transport & logistics teams run vehicle inspections the same way on every visit, with photos and a sign-off on each vehicle.
Can teams run vehicle checks offline and across multiple sites?
Yes. Inspectors complete vehicle checks on iOS or Android with no signal. They capture defect photo, odometer or hour-meter reading, and walk-around photo at the vehicle in the field. Each vehicle record syncs when the connection returns, with its timestamp intact. The same vehicle template runs on every site. So operations directors get a live view of vehicle work that is complete, overdue, or failing per location. Vehicle Inspection Software lets transport & logistics teams run vehicle inspections the same way on every visit, with photos and a sign-off on each vehicle.
What evidence proves a vehicle inspection was completed?
Every vehicle inspection carries defect photo, odometer or hour-meter reading, and walk-around photo, a GPS location, a timestamp, and a named sign-off. The vehicle evidence is captured on the round, not typed up later. So operations directors show exactly what was checked on the vehicle, when, and by whom. When an assessor asks, that vehicle record exports in seconds. It comes out as a branded PDF or a searchable vehicle history. Vehicle Inspection Software lets transport & logistics teams run vehicle inspections the same way on every visit, with photos and a sign-off on each vehicle.
Less Paperwork. More Visibility.
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- 1000+ Templates
- Unlimited Integration
