Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer
Fuel truck inspection software is the platform fuelling supervisors, ramp operations managers, and GSE technicians use to run daily pre-use checks on aviation refuellers, hydrant dispensers, and bowsers and to keep defensible records across the fleet. Inspectly360 digitises pre-use checks on filter differential pressure, water defence and fuel sampling, bonding and grounding cable continuity, the deadman control, the emergency shutoff, hoses and couplings, and onboard fire extinguishers in one record aligned to ATA 103, JIG, and EI 1530 fuel quality control.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Before and After Inspectly360
What changes once fuel truck inspection software runs on one mobile-first platform with photo proof and live dashboards.
Before Inspectly360
- The operator signs a paper card that confirms nothing and is filed in a folder nobody reads.
- The filter pressure is read once and noted verbally, with no value recorded against the unit.
- A clear-and-bright sample is taken but the result and the water-detection capsule are never recorded.
- Bonding cable continuity and the deadman control are assumed serviceable with no recorded check.
- Walkaround cards are searched by hand when an ATA 103 or JIG auditor asks for refueller records.
After Inspectly360
- Each pre-use check is logged on mobile against the refueller with photo evidence and a named operator.
- The differential pressure value is captured per filter vessel with a gauge photo against the unit.
- Sampling result, water-detection capsule, and filter water check are logged with photo evidence.
- Bonding continuity, deadman, and emergency shutoff results are recorded each shift against the unit.
- A scoped, timestamped evidence pack exports per refueller for the auditor in minutes.
What Is Fuel Truck Inspection Software, and How Do Fuelling and Ramp Teams Use It Across a Refueller Fleet?
Fuel truck inspection software is the platform fuelling supervisors, ramp operations managers, and GSE technicians use to run daily pre-use checks on aviation refuellers, hydrant dispensers, and bowsers and to keep defensible records across the fleet. Inspectly360 digitises pre-use checks on filter differential pressure, water defence and fuel sampling, bonding and grounding cable continuity, the deadman control, the emergency shutoff, hoses and couplings, and onboard fire extinguishers in one record aligned to ATA 103, JIG, and EI 1530 fuel quality control.
Today the pre-use walkaround is a paper card the operator signs at the start of shift, the filter differential pressure is read and forgotten, and the proof a refueller was checked is a folder in the fuel farm office. When a unit goes airside with a rising filter pressure, a failed water-detection capsule, or a broken bonding cable, nobody sees it until a fuel quality event or an airside challenge. Across a mixed fleet of refuellers and hydrant dispensers, every operator completes the card a little differently, so the fuelling supervisor cannot compare serviceability across units.
Inspectly360 replaces that with mobile capture on iOS and Android: operators complete the pre-use check against the QR-tagged refueller, record the filter differential pressure value, the clear-and-bright sample, the water-detection capsule, and the bonding, deadman, and emergency shutoff results, and capture a photo of any leak or damage. Findings route to a tracked defect with owner and deadline, and a branded evidence pack exports per unit when an ATA 103 or JIG auditor asks.
- JIG (Joint Inspection Group) sets the international fuel quality control standards that frame aviation refueller pre-use checks: JIG Standards
- The Energy Institute (EI) publishes EI 1530 and related fuel quality control specifications for aviation fuelling equipment: Energy Institute (EI 1530)
How Does a Fuel Truck Pre-Use Check Run from the Fuel Farm to the Defect Record?
Fuelling and ramp teams follow this loop for daily pre-use checks, defect routing, and serviceability review.
- 1
Tag Every Refueller by Fleet Number
Assign QR identity to refuellers, hydrant dispensers, and bowsers so each unit carries its own pre-use history, defects, and filter records.
- 2
Run the Daily Pre-Use Check
Operators record filter differential pressure, water sampling, bonding, deadman, and emergency shutoff on mobile, capturing a gauge photo and any leak.
- 3
Capture Water Defence Evidence
The clear-and-bright sample, the water-detection capsule, and the filter water check are logged with photo evidence against the unit.
- 4
Raise Defects on the Spot
A rising filter pressure, a failed capsule, or a broken bonding cable becomes a tracked defect routed to GSE maintenance with severity and location.
- 5
Close Defects and Export Evidence
Findings close with verified sign-off, and a branded evidence pack exports per refueller for an ATA 103 or JIG auditor.
How Should Fuelling Operators Pilot Digital Refueller Inspections Before Fleet Rollout?
Answers to common long-tail questions, kept on one canonical page to avoid thin duplicate URLs.
Pilot on One Refueller Type
Start with a single unit type such as jet refuellers so the pre-use template, water defence fields, and defect routing are validated against real fleet numbers before rollout to hydrant dispensers, bowsers, and other bases.
Access and Roles
Operators get pre-use capture only, GSE technicians get defect sign-off, and the fuelling supervisor gets read access to the full evidence trail per refueller through role-based access.
Which Capabilities Help Teams Track Filter Pressure, Water Sampling, and Bonding Checks Consistently?
The platform capabilities that power fuel truck inspection software across every site.
Daily Pre-use Check Capture
Operators complete the refueller pre-use check against the unit in minutes on mobile. Why it matters: a pre-use defect found before the unit goes airside prevents a fuel quality event and an unserviceable refueller reaching the aircraft.
Filter Differential Pressure Logging
The differential pressure value is captured per filter vessel with a gauge photo against the unit. Why it matters: a rising filter pressure missed at pre-use is an early sign of a clogged element or a water hit that can pass contaminant to the aircraft.
Water Defence Sampling Evidence
The clear-and-bright sample, water-detection capsule, and filter water check are recorded with photos. Why it matters: water in jet fuel is the contamination most likely to cause an engine event, so the sampling evidence has to be captured, not assumed.
Bonding, Deadman, and ESO Checks
Bonding cable continuity, the deadman control, and the emergency shutoff are recorded each shift. Why it matters: a broken bonding cable or a failed deadman removes the controls that prevent a static ignition or an uncontrolled flow during fuelling.
Defect Routing and Closure
Findings become tracked defects with owner, deadline, and verified closure. Why it matters: a noted issue with no owner is the gap an ATA 103 or JIG audit exposes.
Per-unit Evidence Export
A branded refueller records pack exports per fleet number for the auditor. Why it matters: a JIG or ATA 103 request becomes a minutes-long export, not a folder search.
Ready to Move Fuel Truck Inspection Off Paper?
Book a Free DemoHow Is This Different from Paper Walkaround Cards, Spreadsheet Logs, and WhatsApp Photo Trails?
Fuelling supervisors and ramp teams comparing Inspectly360 to paper walkaround cards, spreadsheet logs, and WhatsApp photo trails see the difference fastest on daily pre-use capture, filter differential pressure readings, water defence sampling, bonding and deadman checks, and fleet-wide visibility aligned to ATA 103, JIG, and EI 1530 fuel quality control.
| Topic | Typical Gaps | With Inspectly360 |
|---|---|---|
| Daily pre-use walkaround capture | The operator signs a paper card that confirms nothing and is filed in a folder nobody reads. | Each pre-use check is logged on mobile against the refueller with photo evidence and a named operator. |
| Filter differential pressure reading | The filter pressure is read once and noted verbally, with no value recorded against the unit. | The differential pressure value is captured per filter vessel with a gauge photo against the unit. |
| Water defence and fuel sampling | A clear-and-bright sample is taken but the result and the water-detection capsule are never recorded. | Sampling result, water-detection capsule, and filter water check are logged with photo evidence. |
| Bonding and deadman checks | Bonding cable continuity and the deadman control are assumed serviceable with no recorded check. | Bonding continuity, deadman, and emergency shutoff results are recorded each shift against the unit. |
| Audit evidence for the auditor | Walkaround cards are searched by hand when an ATA 103 or JIG auditor asks for refueller records. | A scoped, timestamped evidence pack exports per refueller for the auditor in minutes. |
What Changes for the Fuelling Supervisor, Ramp Operations Manager, and GSE Technician?
What changes once fuel truck inspection software is standardised on Inspectly360.
- Fuelling Supervisor: Live fleet view of pre-use status and open defects without calling each shift.
- Ramp Operations Manager: Confidence that every refueller working the apron passed its pre-use check with evidence.
- GSE Technician: Defects routed with photo and location so the fix is clear before the unit is touched.
- Fuel Quality Lead: Filter pressure and water sampling captured per unit so a contamination risk is visible early.
Which Fuel Truck Pre-Use Inspection Templates Should You Start With?
Get started with inspection and audit checklist templates.
Template
Light Vehicle Safety Inspection
Use this template to perform a comprehensive safety inspection of light vehicles. This check ensures all critical components are checked ...
500+GET
Which Fuel Truck Inspection Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Facilities Management Inspection App
by Inspectly360
facilitiesFMinspection
Streamline facilities inspections with forms, photos, and reports.
Get the App
Building Inspection App
by Inspectly360
buildingcomplianceinspection
Building condition and compliance inspections with evidence and follow-ups.
Get the App
Building Inspection App
by Inspectly360
buildinginspectionchecklist
Digitize building inspection apps workflows with forms, evidence capture, and automated reporting.
Get the App
Building Inspection Mobile App
by Inspectly360
buildinginspectionmobile
Run building inspections on phones and tablets with offline forms, photo evidence, and instant reports.
Get the App
Building Inspection Audit App
by Inspectly360
buildingauditcompliance
Audit buildings with structured scoring, photo evidence, and corrective action tracking across portfolios.
Get the App
Frequently Asked Questions About Fuel Truck Inspection Software
How does fuel truck inspection software handle the daily pre-use check?
Each refueller, hydrant dispenser, or bowser is tagged by fleet number, and the operator scans it at the start of shift to open the correct pre-use check. They record the filter differential pressure value, take the clear-and-bright sample, log the water-detection capsule result, and confirm bonding cable continuity, the deadman control, the emergency shutoff, hoses, couplings, and the onboard fire extinguisher, capturing a gauge photo and any leak. The check records the named operator, the time, and the unit. Any failed item becomes a tracked defect routed to GSE maintenance before the unit goes airside. This replaces the paper card that confirms nothing and gives the fuelling supervisor proof, per unit, that the pre-use check actually happened.
Does it record the filter differential pressure and water sampling results?
Yes. Filter differential pressure is captured as a recorded value per filter vessel with a gauge photo, not a verbal nod, so a rising trend is visible across shifts rather than lost. The clear-and-bright fuel sample result, the water-detection capsule reading, and the filter water check are each logged with photo evidence against the unit. Because these are the checks that catch water and particulate before fuel reaches an aircraft, capturing the actual value and the capsule result turns water defence into evidence the fuelling supervisor and an auditor can review. A reading that breaches the limit can route straight to a defect so the unit is held until the filter or the water issue is resolved.
Does the platform work offline at the fuel farm and on the apron?
Yes. Capture works fully offline on iOS and Android, which matters at the fuel farm, on the apron, and at remote stands where signal is weak. Operators complete pre-use checks and technicians close defects with photos while offline, and records sync automatically once the device reconnects. Nothing is lost if a check is done in a dead spot, and the timestamp reflects when the work was done, not when it synced. This keeps the refueller evidence trail accurate for the fuelling supervisor and for an ATA 103 or JIG auditor reviewing serviceability and fuel quality control across the fleet.
How does it track bonding, deadman, and emergency shutoff checks?
Bonding and grounding cable continuity, the deadman control, and the emergency shutoff (ESO) are explicit items on the pre-use check. When an operator records a broken bonding cable, a deadman that does not cut flow, or an ESO that fails to actuate, it becomes a tracked defect against the unit with a photo, a severity, and the failed item named. Because these are the controls that prevent a static ignition during fuelling or an uncontrolled flow, routing them immediately rather than verbally closes the gap where a known fault quietly stays in service. The defect carries an owner and a deadline and stays open until a technician verifies the fix.
What evidence can we produce for an ATA 103 or JIG audit?
Every pre-use check, filter pressure reading, sampling result, defect, and closure is stored with a timestamp, the named person, and photo evidence against the specific fleet number. When an ATA 103 or JIG auditor asks for refueller inspection records, you export a scoped, branded evidence pack per unit covering the audit window in minutes. The trail shows daily pre-use checks, filter differential pressure values, water defence sampling, bonding and deadman results, and the closure of any defect with verified sign-off. This replaces the search-the-folder routine that walkaround cards force, and the evidence is consistent across every shift and base in the operation.
Can we scope access so a contracted fuelling company only sees its own units?
Yes. Role-based access scopes each user to the units and tasks they are responsible for. A contracted fuelling company sees only the fleet numbers assigned to it, while the airport or airline keeps combined visibility across the whole refueller pool. Operators see pre-use capture only. This prevents a contractor receiving fleet-wide record access beyond its remit, while still giving the operator a single consolidated view of serviceability. Access changes are logged, so the audit trail shows who could see and sign off on what, and when, which matters when several fuelling companies share one apron.
Explore More Fuel Truck Inspection Software Apps, Checklists, and Industries
Fuel Truck Inspection Software on Inspectly360 connects directly to the inspection apps, checklist templates, forms, industries, and adjacent solutions linked below.
Related Apps
Related Checklists
Related Templates
Related Forms
Related Solutions
Less Paperwork. More Visibility.
See Inspectly360 in action with a live demo tailored to your needs. No credit card required.
- 30 Days Free Trail
- 1000+ Templates
- Unlimited Integration
