Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Fuel Truck Inspection Software
Fuel truck inspection software for fuelling supervisors and ramp operations teams running daily pre-use checks on filter differential pressure, water defence sampling, bonding cables, and deadman controls across the refueller fleet.
Works OfflineiOS & AndroidFree Setup & Onboarding
Quick Answer
Centered on driver walkaround capture, defect-to-repair tracking, and PM scheduling. Fuel Truck Inspection Software runs a structured truck inspection covering lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting, with a photo and a sign-off required on each point.
Available on Mobile
Run Fuel Truck Inspection on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Fuel Truck Inspection Software, and How Do Fuelling and Ramp Teams Use It Across a Refueller Fleet?
Fuel Truck Inspection Software keeps one record per truck and per site, with photo evidence and a named sign-off. Each truck finding is tracked to verified closure. Fleet supervisors and vehicle operators see truck completion and overdue actions across the aviation portfolio. Every truck record proves what was checked, when, and by whom. It covers Vehicle Defect, Tyre and Brake, Preventive Maintenance, Roadworthiness, and more.
Before and After Inspectly360
What changes once fuel truck inspection software runs on one mobile-first platform.
Before Inspectly360
- The operator signs a paper card that confirms nothing and is filed in a folder nobody reads.
- The filter pressure is read once and noted verbally, with no value recorded against the unit.
- A clear-and-bright sample is taken but the result and the water-detection capsule are never recorded.
- Bonding cable continuity and the deadman control are assumed serviceable with no recorded check.
- Walkaround cards are searched by hand when an ATA 103 or JIG auditor asks for refueller records.
After Inspectly360
- Each pre-use check is logged on mobile against the refueller with photo evidence and a named operator.
- The differential pressure value is captured per filter vessel with a gauge photo against the unit.
- Sampling result, water-detection capsule, and filter water check are logged with photo evidence.
- Bonding continuity, deadman, and emergency shutoff results are recorded each shift against the unit.
- A scoped, timestamped evidence pack exports per refueller for the auditor in minutes.
How Does a Fuel Truck Pre-Use Check Run from the Fuel Farm to the Defect Record?
Fuel Truck Inspection Software runs as a short loop: configure the truck template, capture in the field, route findings to verified closure, then report performance to fleet supervisors and vehicle operators.
- 1
Configure the Truck Inspection Template
Where fuel truck inspection evidence has to hold up, your truck controls become a mobile template with required photos and readings on lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting, aligned to ISO 45001, and local roadworthiness rules, so every site inspects to the same standard from day one.
- 2
Capture the Truck Check in the Field
On every fuel truck inspection cycle, inspectors complete the truck inspection on iOS or Android, offline where signal is poor, recording defect photo, odometer or hour-meter reading, and walk-around photo against each point before a named sign-off can close the round.
- 3
Route Truck Findings to Verified Closure
For Aviation teams running fuel truck inspection, A failed item such as brake fade becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so truck defects do not resurface unnoticed.
- 4
Report Truck Performance
Every truck inspection feeds live dashboards and branded exports, so fleet supervisors and vehicle operators see completion, overdue actions, and risk per site without assembling a report by hand.
What Does a Truck Inspection Cover?
A truck inspection covers lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting. Fleet supervisors and vehicle operators capture a photo and a reading on each truck point. They work offline where signal is poor, then sign the truck round off. So every truck record proves what was checked, when, and by whom.
What Gets Checked
- Lights horns and mirrors
- Tyres brakes and steering
- Fluid levels and leaks
- Body damage and load security
- Documents and defect reporting
Common Defects It Surfaces
- Brake fade
- Fluid leaks
- Inoperative lights
- Unsecured loads
Evidence Captured
- Defect photo
- Odometer or hour-meter reading
- Walk-around photo
Templates align to ISO 45001, local roadworthiness rules.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
What Changes for the Fuelling Supervisor, Ramp Operations Manager, and GSE Technician?
What changes once fuel truck inspection software is standardised on Inspectly360.
- Fleet supervisors and vehicle operators: A live view of truck inspection status across every site, with defensible evidence and no Friday report assembly.
- Field teams: Guided truck checks on mobile with offline capture, so brake fade is caught and logged on the spot.
- Compliance stakeholders: Searchable truck history and ISO 45001-ready exports available on demand.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Fuel Truck Inspection Off Paper?
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Which Fuel Truck Pre-Use Inspection Templates Should You Start With?
Get started with inspection and audit checklist templates.
Template
Light Vehicle Safety Inspection
Use this template to perform a comprehensive safety inspection of light vehicles. This check ensures all critical components are checked ...
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Frequently Asked Questions About Fuel Truck Inspection Software
What does Fuel Truck Inspection Software check on a truck inspection?
Fuel Truck Inspection Software runs a structured truck inspection covering lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting. Each truck point is captured on mobile with a photo and a reading. A named inspector then signs the truck round off before it can close. The same truck template runs on every site, giving fleet supervisors and vehicle operators one standard. Every truck record proves what was checked, when, and by whom.
How often should a truck inspection be done?
Truck inspection frequency depends on duty, risk, and your truck standard. Some truck checks are daily or pre-use. Others run weekly, monthly, or at a statutory interval. Fuel Truck Inspection Software sets the truck cadence per site and reminds fleet supervisors and vehicle operators before a round is due. It flags overdue truck checks automatically. Each truck round is timestamped and signed, so the schedule is provably kept. Fuel Truck Inspection Software moves fuel truck inspections off paper, WhatsApp, and spreadsheets into one timestamped record per fuel truck.
Which truck defects matter most, and what happens if they are missed?
The inspection targets the truck failures that matter most: brake fade, fluid leaks, inoperative lights, and unsecured loads. Left unchecked, a truck fault such as brake fade causes real harm. It can mean downtime, a safety incident, or a failed truck audit. So every truck finding becomes an owned task with a deadline. It stays open until photo proof of the truck repair is reviewed. Repeat truck failures are flagged, so fleet supervisors and vehicle operators fix the cause. Fuel Truck Inspection Software moves fuel truck inspections off paper, WhatsApp, and spreadsheets into one timestamped record per fuel truck.
Which standards does Fuel Truck Inspection Software support for truck work?
Fuel Truck Inspection Software keeps truck checks aligned to ISO 45001, and local roadworthiness rules. The photos and readings each truck standard expects are required fields. So an incomplete truck check cannot close. A truck gap is caught before an assessor finds it. When a review is due, fleet supervisors and vehicle operators export a branded truck pack built from defect photo, odometer or hour-meter reading, and walk-around photo. So truck evidence stays defensible at any time. Fuel Truck Inspection Software moves fuel truck inspections off paper, WhatsApp, and spreadsheets into one timestamped record per fuel truck.
Can teams run truck checks offline and across multiple sites?
Yes. Inspectors complete truck checks on iOS or Android with no signal. They capture defect photo, odometer or hour-meter reading, and walk-around photo at the truck in the field. Each truck record syncs when the connection returns, with its timestamp intact. The same truck template runs on every site. So fleet supervisors and vehicle operators get a live view of truck work that is complete, overdue, or failing per location. Fuel Truck Inspection Software moves fuel truck inspections off paper, WhatsApp, and spreadsheets into one timestamped record per fuel truck.
What evidence proves a truck inspection was completed?
Every truck inspection carries defect photo, odometer or hour-meter reading, and walk-around photo, a GPS location, a timestamp, and a named sign-off. The truck evidence is captured on the round, not typed up later. So fleet supervisors and vehicle operators show exactly what was checked on the truck, when, and by whom. When an assessor asks, that truck record exports in seconds. It comes out as a branded PDF or a searchable truck history. Fuel Truck Inspection Software moves fuel truck inspections off paper, WhatsApp, and spreadsheets into one timestamped record per fuel truck.
Less Paperwork. More Visibility.
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- 1000+ Templates
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