Take a Photo. AI Fills the Form
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Quick Answer
Permit To Work Software runs a structured permit work inspection covering permit-to-work currency, LOTO isolation points, edge protection and ladder condition, confined-space atmosphere and attendant, and hot-work fire watch and combustibles, with a photo and a sign-off required on each point.
Available on Mobile
Run Permit to Work on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Permit to Work Software, and How Do HSE & Safety Teams Use It Across Multi-Site Operations?
Permit To Work Software keeps one record per permit work and per site, with photo evidence and a named sign-off. Each permit work finding is tracked to verified closure. Operations Directors see permit work completion and overdue actions across the hse & safety portfolio. Every permit work record proves what was checked, when, and by whom. It covers Gas Testing, Atmospheric Testing, Method Statement, Risk Assessment, and more.
Before and After Inspectly360
What changes once permit to work software runs on one mobile-first platform.
Before Inspectly360
- Permit To Work checks are ticked on paper or in chat with no timestamped photo proof tied to the asset or location.
- Failed items age in email without owner, deadline, or verified closure proof.
- Each site emails weekly summaries.
- Inspectors skip photos or defer entries when basements, plants, or remote sites lack signal.
- Audit packs are assembled manually from folders, drives, and email threads before each review.
After Inspectly360
- Every permit to work record carries inspector identity, timestamp, and required photos before sign-off.
- Failed items become tracked tasks with severity, owner, and photo-verified closure.
- Live dashboards show completion rates, overdue findings, and SLA breaches per site.
- Inspections run fully offline and sync when connectivity returns without re-keying.
- Branded PDF exports and structured history assemble audit packs in minutes.
How Does a Permit to Work Cycle Run from Field Capture to Audit-Ready Reporting?
Permit To Work Software runs as a short loop: configure the permit work template, capture in the field, route findings to verified closure, then report performance to operations directors.
- 1
Configure the Permit Work Inspection Template
Where permit to work evidence has to hold up, your permit work controls become a mobile template with required photos and readings on permit-to-work currency, LOTO isolation points, edge protection and ladder condition, confined-space atmosphere and attendant, and hot-work fire watch and combustibles, aligned to ISO 45001, OSHA 1926, and local PTW rules, so every site inspects to the same standard from day one.
- 2
Capture the Permit Work Check in the Field
On every permit to work cycle, inspectors complete the permit work inspection on iOS or Android, offline where signal is poor, recording permit photo, isolation tag photo, and edge protection photo against each point before a named sign-off can close the round.
- 3
Route Permit Work Findings to Verified Closure
For HSE & Safety teams running permit to work, A failed item such as expired or missing PTW becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so permit work defects do not resurface unnoticed.
- 4
Report Permit Work Performance
In HSE & Safety permit to work operations, every permit work inspection feeds live dashboards and branded exports, so operations directors see completion, overdue actions, and risk per site without assembling a report by hand.
What Does a Permit Work Inspection Cover?
A permit work inspection covers permit-to-work currency, LOTO isolation points, edge protection and ladder condition, confined-space atmosphere and attendant, and hot-work fire watch and combustibles. Operations directors capture a photo and a reading on each permit work point. They work offline where signal is poor, then sign the permit work round off. So every permit work record proves what was checked, when, and by whom.
What Gets Checked
- Permit-to-work currency
- LOTO isolation points
- Edge protection and ladder condition
- Confined-space atmosphere and attendant
- Hot-work fire watch and combustibles
Common Defects It Surfaces
- Expired or missing PTW
- Incomplete LOTO
- Open edges
- Unattended hot work
Evidence Captured
- Permit photo
- Isolation tag photo
- Edge protection photo
Templates align to ISO 45001, OSHA 1926, local PTW rules.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
What Changes for Operations Directors, Compliance Managers, and Site Leads?
What changes once permit to work software is standardised on Inspectly360.
- Operations Directors: A live view of permit work inspection status across every site, with defensible evidence and no Friday report assembly.
- Field teams: Guided permit work checks on mobile with offline capture, so expired or missing ptw is caught and logged on the spot.
- Compliance stakeholders: Searchable permit work history and ISO 45001-ready exports available on demand.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Permit to Work Off Paper?
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Which Permit to Work Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Frequently Asked Questions About Permit to Work Software
What does Permit To Work Software check on a permit work inspection?
Permit To Work Software runs a structured permit work inspection covering permit-to-work currency, LOTO isolation points, edge protection and ladder condition, confined-space atmosphere and attendant, and hot-work fire watch and combustibles. Each permit work point is captured on mobile with a photo and a reading. A named inspector then signs the permit work round off before it can close. The same permit work template runs on every site, giving operations directors one standard. Every permit work record proves what was checked, when, and by whom.
How often should a permit work inspection be done?
Permit work inspection frequency depends on duty, risk, and your permit work standard. Some permit work checks are daily or pre-use. Others run weekly, monthly, or at a statutory interval. Permit To Work Software sets the permit work cadence per site and reminds operations directors before a round is due. It flags overdue permit work checks automatically. Each permit work round is timestamped and signed, so the schedule is provably kept. Permit To Work Software moves permit to work inspections off paper, WhatsApp, and spreadsheets into one timestamped record per permit to work.
Which standards does Permit To Work Software support for permit work?
Permit To Work Software keeps permit work checks aligned to ISO 45001, OSHA 1926, and local PTW rules. The photos and readings each permit work standard expects are required fields. So an incomplete permit work check cannot close. A permit work gap is caught before an assessor finds it. When a review is due, operations directors export a branded permit work pack built from permit photo, isolation tag photo, and edge protection photo. So permit work evidence stays defensible at any time.
What is Permit To Work Software?
Permit To Work Software moves permit to work inspections off paper, WhatsApp, and spreadsheets into one timestamped record per permit to work. Templates and part-finished checks stay on the phone, so inspectors capture permit to work results without hunting for a connection. Each entry is timestamped and tied to a named person and the asset, so a "done" tick always has evidence behind it. Repeat failures on the same permit to work are flagged, so teams address the cause instead of patching it again.
Can Permit To Work Software keep us audit-ready for ISO 9001?
Permit To Work compliance is something Permit To Work Software records as the work happens, not after. Templates map to ISO 9001, ISO 45001, and local statutory compliance, so the photos and sign-offs each standard expects are required before the permit to work check can close. Because evidence is captured as the work happens, the permit to work trail still stands up months after the visit. Over time the same data shows which permit to work assets and sites generate the most work.
Less Paperwork. More Visibility.
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- 1000+ Templates
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