Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Permit to Work App
Permit to Work App runs structured permit to work inspections across every site. Inspectors complete forms on a phone or tablet, capture photo and voice evidence on each permit to work, and raise corrective actions the moment something fails. Managers see compliance status, open issues, and performance across every site in real time.
FormsEvidenceReportsInspectly360
How Permit to Work App Runs a Permit to Work Inspection
Step 1
Define and Deploy
Build the permit to work template with objective pass-fail criteria and schedule it to mobile teams.
Step 2
Capture and Verify
Inspectors run the inspection, AI checks photos for missing PPE, blocked exits, isolation gaps, slip and trip hazards, and failed items raise corrective actions.
Step 3
Report and Improve
Dashboards built on verified data reveal recurring patterns across every site.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
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Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
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Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Built to Handle Any Challenge
From data collection to compliance: see how teams use Inspectly360 for every use case.
Why Teams Need This App
Use it as a digital workflow so your team captures consistent evidence, stays aligned in the field, and produces reports stakeholders can trust without retyping answers from paper.
The permit to work report is still being assembled by hand
Someone spends Friday afternoon collecting permit to work photos, notes, and inspection records into a report. By the time leadership reads it, the data is days old and the next problem is already live.
Problem
- Permit to Work reports compiled by hand from photos and notes
- Leadership reads data that is already days old
- Every report looks slightly different
Solution
- Branded reports generate automatically per site and period
- AI daily briefing summarises issues before the morning meeting
- One consistent report format across the estate
Permit to Work checks signed off on paper with no proof anyone walked the permit to work
A permit to work inspection is ticked off on a paper form. Weeks later someone asks whether the permit to work was actually checked, and whether missing PPE, blocked exits, isolation gaps, slip and trip hazards were looked at. Nobody can say for certain.
Problem
- Permit to Work checks recorded on paper with no evidence attached
- No way to confirm missing PPE, blocked exits, isolation gaps, slip and trip hazards were actually inspected
- Findings re-keyed into a spreadsheet, with errors and delay
Solution
- One digital permit to work form with required fields and validation
- Photo, GPS, and timestamp on every submission
- Findings sync straight to the dashboard, no re-keying
site contractor signs off the permit to work fix, and nobody checks it
A defect on the permit to work is handed to site contractor. A week later it is marked closed. Whether the work was done well, badly, or at all, nobody on your side has verified.
Problem
- site contractor marks work closed with no verification
- Poor fixes are only found at the next inspection
- No record of which partners actually perform
Solution
- Closure photo required before any action is signed off
- Vendor performance scored on closure speed and re-opens
- Re-opened actions linked back to the original finding
Frequently Asked Questions
How does Permit to Work App keep permit to work inspections consistent across every site?
Permit to Work App runs one standard permit to work inspection process everywhere. The same template, with the same pass-fail criteria and required evidence, is assigned to every site and inspector, so results are comparable rather than shaped by who did the check. Required fields and photo prompts stop items being skipped. Failed items become tracked corrective actions the moment they are logged, with an owner and a due date. Template changes are versioned and roll out to selected sites at once, so every location runs the current standard without anyone re-sending files. Managers see completion rates and open issues across the whole portfolio on one dashboard, which is the consistency paper and spreadsheets cannot deliver.
How does Permit to Work App help with compliance and audits?
Inspectly360 captures every permit to work record with timestamps, photo evidence, and structured fields aligned to permit-to-work requirements, ISO 45001 controls, OSHA hot-work standards, and HSE fire-watch obligations. Each safety inspection produces a digital trail per permit, isolation, and fire-watch zone and per site, so when an auditor or authority asks for proof, your team produces it in seconds rather than days. Templates can be configured for the specific schedule and frequency required at each site, and dashboards surface upcoming statutory due dates and overdue safety inspections and permits alongside operational data. The result is a single defensible record per safety inspection, not a folder of photos and a chat thread.
Does Permit to Work App work offline?
Yes. The Permit to Work App is offline-first by design. Inspectors download their assigned safety inspections and permits before going on site, then complete forms in construction zones, plant rooms, confined spaces, and remote work sites without any network connection. Photos, voice notes, geotags, and form fields all save locally on the device. When the phone or tablet returns to coverage, submissions sync automatically. Local validation flags incomplete sections before submission so nothing is missed. This matters in real EHS environments where signal drops are routine in the very places that need the most evidence.
What evidence does Permit to Work App capture?
Every submission carries a timestamp, the inspector's identity, an optional geofenced location, and the full set of answers, photos, and voice notes attached to that safety inspection. Failed items create issues with severity, owner, and verified closure photos. Reports generate automatically as branded PDFs with site, asset, and finding details. When an auditor or client asks for proof of a permit to work safety inspection, your team produces a complete digital record in seconds. The same evidence supports ISO 45001, OSHA, permit-to-work, and HSE incident reporting requirements where relevant.
How are failed items escalated to competent persons?
Every failed item can spawn a corrective action with a named owner, due date, severity, and photo proof requirement on closure. Competent persons receive notifications, see their open actions in the app, and submit verified closure photos before the action closes. Dashboards show open and overdue actions per site, per contractor, and per audit cycle, so leadership can see whether issues are actually closing or just sitting in a backlog. Contractor performance scoring tracks closure speed and re-open rate over time, so EHS directors and site safety officers can compare site contractors and EHS service providers objectively before assigning the next site.
Does Permit to Work App work across multiple sites, contractors, and permits?
Yes. A single Inspectly360 instance covers every site in your EHS programme and contractor base. Each site has its own assets, templates, contractors, and safety inspections and permits, but the EHS director or site safety officer sees one live dashboard with completion rates, open issues, and risk score by site, contractor, and permit. AI-generated daily briefings summarise which sites had problems, which safety inspections and permits are overdue, and which need attention today. Natural language dashboard queries let you ask plain questions and get instant answers, replacing the Monday morning task of assembling permit books, induction sheets, and near-miss reports into a HSE audit pack.
How does AI in Permit to Work App help inspectors?
AI handles the paperwork while the inspector handles the physical check. Photo analysis can detect defects such as missing isolations, fire-watch gaps, expired permits, ignition sources nearby, incomplete sign-offs, and pre-fill the form. Voice-to-text lets the inspector speak observations in English, Hindi, or Marathi, and the form fills itself. AI smart suggestions classify the issue type, severity, and location based on what the inspector captures, with a one-tap confirm or override. The qualified inspector stays in control of every submission. Time on site drops, typing in the field disappears, and data captured is more consistent across teams.
What happens when a permit to work inspection item fails in Permit to Work App?
When an inspector marks an item as failed, Permit to Work App can automatically create a corrective action. You assign an owner and a due date, set a severity, and the system tracks status with reminders and escalation for overdue items. Closure can require verification, such as a photo of the fix or a re-inspection, before sign-off, so an issue is genuinely resolved rather than just marked done. The full chain from finding to assignment to resolution to verified closure is auditable. Repeat failures on the same permit, isolation, and fire-watch zone are flagged as recurring issues, so the team fixes the root cause instead of closing the same defect every cycle. Open and overdue actions stay visible on the dashboard.
What is Permit to Work App?
Permit to Work App is software for running structured permit to work inspections across multiple sites. Inspectors complete each inspection on a phone or tablet, attach photo and voice evidence on each permit to work, and raise a corrective action on every failed item. It replaces paper forms, WhatsApp follow-ups, and manual reporting with one mobile workflow. Managers see completion, open issues, and risk by site without waiting for anyone to send a report.
Inspectly360 powers Permit to Work App with AI Visual Inspection that detects defects such as missing PPE, blocked exits, isolation gaps, slip and trip hazards from a photo and pre-fills the form, Voice AI that lets inspectors speak observations in English, Hindi, or Marathi, and QR-linked asset history that opens the right checklist on a scan. Schedules, evidence, corrective actions, and a full audit trail aligned to ISO 45001, OSHA, and permit-to-work requirements stay in one place, so leadership sees what is happening across every site without waiting for anyone to send a report.
What to Include in a Permit to Work App?
A comprehensive inspection for health & safety covers the key areas that affect operations and compliance. Manage permits to work with offline mobile forms, photo evidence, corrective actions, and audit-ready reports. Your inspection should include sections for evidence capture, pass/fail or scoring criteria, corrective action assignment, and sign-off so that nothing is missed and every finding is traceable.
How to Use Permit to Work App
A consistent routine keeps permit to work inspections reliable across every site. Follow these steps to run an effective inspection:
- Open the assigned permit to work template on a phone or tablet and confirm the site, permit to work, date, and inspector.
- Work through each section, marking items pass or fail and recording the condition of the permit to work.
- Attach a photo or voice note for any finding, especially missing PPE, blocked exits, isolation gaps, slip and trip hazards.
- For every failed item, raise a corrective action with an owner, severity, and due date.
- Sign off the form. The report generates automatically and syncs to the multi-site dashboard.
Health & Safety Inspection Apps, Checklists, and Solutions
Permit to Work App works alongside the Inspectly360 checklist templates, platform solutions, and health & safety apps linked below, so teams plan, run, and report inspections in one connected system.
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