Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer
Facility inspection software is a mobile-first system that runs the recurring inspections behind every operational FM portfolio - daily housekeeping rounds, weekly safety walks, monthly PPM, statutory checks, and reactive maintenance verification - and pushes the resulting evidence, issues, and compliance status into one shared view.
Available on Mobile
Run Facility Inspection on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Facility Inspection Software, and How Do FM Teams Use It Across Multi-Site Operations?
For the field team, the platform replaces clipboards, message threads, and call-backs with offline-first capture on Android and iOS. Inspectors scan an asset QR, the right checklist opens, AI Visual Inspection suggests defect categories from the photo, and Voice AI captures the observation while their hands are still on the asset. The round closes on the device; sync happens when coverage returns.
Before and After Inspectly360
What changes once facility inspection software runs on one mobile-first platform.
Before Inspectly360
- Paper checklists and WhatsApp photos with no inspector identity, timestamp, or zone context.
- AMC renewals, fire NOC, lift licences, and PPM dates live in vendor spreadsheets that nobody updates.
- Tenant complaints about cleaning, washrooms, or HVAC turn into he-said-she-said.
- Friday afternoons disappear into chasing inspector WhatsApp messages, Excel issue logs, and contractor emails so the centre manager can hand the FM…
- Inspection findings sit in one tool, work orders in CAFM or CMMS, contractor responses in email.
After Inspectly360
- Every round attaches inspector identity, GPS-verified timestamp, zone tag, QR-scanned asset confirmation, and required photos.
- Each asset record holds the AMC vendor, contract dates, statutory expiry, and PPM cadence.
- SLA-linked rounds run on schedule, evidence is filed against the right zone and shift, and tenant-facing SLA packs export with one click.
- A single live dashboard rolls up round completion, overdue issues, AMC risk, and statutory exposure per site.
- Failed items push to IBM Maximo, ServiceNow, SAP PM, Planon, or your CMMS as work orders with photo evidence attached.
How Does a Facility Inspection Programme Run from Daily Rounds to Leadership Reporting?
The implementation pattern is sequential and shallow at first, then deepens as confidence builds. Each step solves a different operational gap rather than re-stating the previous one.
- 1
Translate the Existing Checklist Library
Import current paper rounds, Excel templates, and vendor checklists into versioned digital programmes with required photos, conditional logic, and scoring. The library stays the system of record for what good looks like across every site.
- 2
Map Sites, Zones, and Assets
Define the portfolio structure once: regions, sites, buildings, zones, and assets with QR or NFC tags. Statutory and AMC clocks attach to the asset record so the field team scans context, never recreates it.
- 3
Configure RBAC, Routing, and SSO
Centre managers, AFMs, contractors, and tenants get scoped access aligned to the FM operating model. SAML or OIDC SSO removes shadow accounts; mobile RBAC keeps a vendor on their work and off the rest of the portfolio.
- 4
Run the Pilot Loop
Pick one inspection type that hurts most today and one site. Run it for two cycles alongside the existing paper backup. Measure round completion, issue closure time, and reporting hours saved before expanding.
- 5
Scale by Pattern, Not by Site
Roll the validated programme to similar sites in waves rather than one site at a time. Anomaly detection, recurring-issue surfacing, and AI daily briefings switch on as data volume grows.
What Does Facility Inspection Cover?
Facility inspection checks daily housekeeping rounds, PPM and AMC currency, fire and life-safety systems, HVAC and MEP condition, security and access controls, and common-area and washroom condition. Facilities and operations managers capture a photo and a reading on each point, offline where signal is poor, and a named reviewer signs the round off, so every facilities record proves what was checked, when, and by whom, and stays aligned to ISO 41001, fire safety NOC, and OSHA.
What Gets Checked
- Daily housekeeping rounds
- PPM and AMC currency
- Fire and life-safety systems
- HVAC and MEP condition
- Security and access controls
- Common-area and washroom condition
Common Defects It Surfaces
- Missed housekeeping round
- Overdue PPM or expired AMC
- Fire-system fault
- HVAC or MEP fault
- Unresolved snag
Evidence Captured
- Round photo
- PPM record
- AMC status export
Templates align to ISO 41001, fire safety NOC, OSHA.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
Who Benefits from a Digital FM Inspection Platform, and How?
What changes once facility inspection software is standardised on Inspectly360.
- FM Directors: One rolled-up portfolio view of round completion, compliance risk, AMC exposure, and statutory deadlines, ready for the board pack without a Friday compilation cycle.
- Centre Managers: The Monday-morning status compile disappears. Live dashboards ship the same numbers that used to take a half-day of WhatsApp triage to assemble.
- AFMs and Supervisors: Round-by-round proof per shift, per inspector, and per zone, so coaching conversations rest on data rather than memory.
- Field Inspectors and CE Teams: Faster captures with offline AI form-fill, scoped tasks, and clear handoff to vendors - less typing, more inspection.
- AMC Vendors and Contractors: Scoped mobile access to their own assigned issues with photo-verified closure, no portfolio-wide visibility, and a vendor scorecard they can see.
- Internal Auditors and Compliance Teams: Audit-ready PDF packs filtered by site, programme, or date range generated in one click, with no manual evidence reconstruction.
- Tenants and Client Stakeholders: SLA evidence on demand instead of on dispute, delivered as a branded summary against the contracted scope.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Facility Inspection Off Paper?
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Which FM Inspection Checklists Should Centre Managers Start With?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Which Mobile Apps Run FM Rounds on iOS and Android?
Use these apps to run inspections and audits.
Facilities Management Inspection App
by Inspectly360
facilitiesFMinspection
Simplify facilities inspections with forms, photos, and reports.
Get the App
Building Inspection App
by Inspectly360
buildingcomplianceinspection
Building condition and compliance inspections with evidence and follow-ups.
Get the App
Equipment Inspection App
by Inspectly360
equipmentmaintenancecondition
Equipment inspections with maintenance triggers and condition scoring.
Get the App
Asset Inspection App
by Inspectly360
assetconditioncompliance
Asset condition and compliance inspections with history.
Get the App
Fire Safety Inspection App
by Inspectly360
firesafetyextinguisher
Fire safety inspections with extinguisher, exit, and alarm checks.
Get the App
Frequently Asked Questions About Facility Inspection Software
Is Inspectly360 a fit for single-site FM teams, or only large multi-site portfolios?
Both. The platform is designed so a single-site centre manager can run a complete digital inspection programme without administrative overhead, and the same data model scales without re-platforming to twenty, fifty, or several hundred sites. Single-site teams typically start with one inspection programme (housekeeping, PPM, or fire safety) and add programmes as they remove paper, rather than committing to a portfolio rollout up front. Pricing follows the scope you actually use; small-portfolio teams are not charged for portfolio features they have not switched on.
How is facility inspection software priced - per user, per site, or by inspection volume?
Inspectly360 is priced per site for the operating layer (programme library, dashboards, RBAC, integrations) and includes the field inspector seats that site needs. This matters because per-user pricing punishes the FM operating model: a site has a small core team but rotates inspectors, contractors, and tenants through it constantly, and per-user models either bill for those rotations or push teams into shared logins that defeat the audit trail. Per-site pricing keeps the operating-model cost predictable and aligns spend with the number of sites being protected, not the number of phones in circulation.
How do AMC vendors and external contractors get access without seeing the whole portfolio?
Contractors get a scoped account that surfaces only the issues, sites, and assets explicitly assigned to them. They can upload photo-verified closure evidence, respond to comments, and download their own work-order PDFs, but they cannot see other contractors' work, other sites' inspection data, or any tenant or client information unless those scopes are explicitly granted. RBAC is enforced on the server, not just in the UI, so a tampered request cannot escalate visibility. Vendor scorecards (closure time, fix quality, re-open rate) are visible to the FM team and, optionally, to the vendor themselves.
Does Inspectly360 support SSO, SAML, and OIDC for enterprise FM rollouts?
Yes. Inspectly360 supports SAML 2.0 and OpenID Connect single sign-on for enterprise customers, integrates with Microsoft Entra ID (Azure AD), Okta, Google Workspace, and most identity providers, and supports just-in-time user provisioning so a new centre manager added to the right IdP group becomes active automatically. SCIM provisioning is available for portfolios that need automated lifecycle management. This typically reduces the procurement-side IT review from weeks to days because the platform clears infosec checks against the customer's existing identity baseline rather than introducing a new shadow user store.
What data residency and retention options are available for regulated FM portfolios?
Customers can choose the regional cluster their inspection data is stored in (typical options: EU, UK, US, India, UAE) and configure programme-specific retention rules - for example, statutory inspections held for the regulator-mandated window, while daily housekeeping records expire on a shorter cycle. Encryption at rest and in transit is enabled by default, and audit-grade event logs are immutable for the retention window. For organisations subject to GDPR, HIPAA-adjacent operational data, or local data-protection regulation, this combination removes the residency objection that consumer-grade inspection apps cannot answer.
How do FM teams measure ROI on facility inspection software during procurement?
The four metrics that procurement teams typically use are: hours of weekly status compilation removed per centre manager (often 4 to 8 hours per site), reduction in time-to-close issues (commonly 40 to 60 percent in the first cycle because issues stop sitting in WhatsApp groups), AMC and statutory renewal lapses prevented (a single avoided fire NOC lapse usually exceeds a year of platform cost), and contractor billing accuracy improvements (scoped mobile access removes billing for rounds that were not actually completed). The pilot loop is structured to produce numbers for each of these before the rollout decision rather than after.
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