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Quick Answer
Fuel truck compliance software is the platform fuelling supervisors, airside operations managers, and compliance leads use to hold fuel quality evidence, sampling clocks, and airside authorisations for the refueller fleet in one defensible record. Inspectly360 digitises daily and periodic fuel quality control checks, sampling and water defence evidence, airside permit and driver authorisation tracking, and the evidence that maps to ATA 103, JIG, EI 1530 fuel quality control, IATA IGOM, ISAGO, and local CAA airside rules.
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Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Before and After Inspectly360
What changes once fuel truck compliance software runs on one mobile-first platform with photo proof and live dashboards.
Before Inspectly360
- Daily and periodic fuel quality checks are run on memory, with no clock for when the next is due.
- Sampling results and water-detection capsule readings are noted on a card that is rarely reconciled.
- Driver airside permits and unit authorisations sit in a file that nobody checks against expiry.
- The airside manager cannot say which units or drivers are out of compliance without asking each base.
- Records are gathered by hand when a CAA inspector or JIG auditor asks for fuel quality compliance proof.
After Inspectly360
- Each fuel quality control check carries its frequency with staged alerts before the next is due.
- Each sampling result and capsule reading carries timestamped, photo-backed evidence against the unit.
- Each permit and authorisation carries its expiry with staged alerts before it lapses.
- A live dashboard shows fuel quality clocks, permits, and evidence status across the refueller fleet.
- A scoped, timestamped evidence pack exports per unit or driver in minutes.
What Is Fuel Truck Compliance Software, and How Do Airside Fuelling Teams Use It Across a Fleet?
Fuel truck compliance software is the platform fuelling supervisors, airside operations managers, and compliance leads use to hold fuel quality evidence, sampling clocks, and airside authorisations for the refueller fleet in one defensible record. Inspectly360 digitises daily and periodic fuel quality control checks, sampling and water defence evidence, airside permit and driver authorisation tracking, and the evidence that maps to ATA 103, JIG, EI 1530 fuel quality control, IATA IGOM, ISAGO, and local CAA airside rules.
Today the fuel quality checks are run from memory, the driver airside permits sit in a file, and the evidence for a JIG requirement is scattered across cards and email. When a periodic sampling check is missed, a permit lapses, or a water-detection capsule result cannot be found, nobody sees it until a CAA inspection, a JIG audit, or a fuel quality event finds the gap. Across several bases every supervisor holds compliance a little differently, so the airside manager cannot state fleet status with confidence.
Inspectly360 replaces that with mobile capture on iOS and Android: daily and periodic fuel quality control checks carry clocks, sampling results and water-detection capsule readings carry timestamped photo-backed evidence, and permits and authorisations carry expiry clocks against the unit and the driver. Gaps raise alerts before they bite, and a branded evidence pack exports per unit or driver when a CAA inspector, a JIG auditor, or the airline's fuel quality team asks.
- JIG (Joint Inspection Group) sets the international fuel quality control standards refuelling operations are assessed against: JIG Standards
- The Energy Institute (EI) publishes EI 1530 and related fuel quality control specifications for aviation fuelling: Energy Institute (EI 1530)
How Does Refueller Compliance Run from Fuel Quality Clock to Regulatory Evidence Pack?
Airside fuelling compliance teams follow this loop for fuel quality clocks, permit tracking, and regulatory evidence.
- 1
Map Requirements to Units and Drivers
Attach ATA 103, JIG, EI 1530, IGOM, and local CAA airside requirements to each refueller and each authorised driver as tracked items.
- 2
Set Fuel Quality Control Clocks
Daily and periodic fuel quality control checks, sampling, and filter water checks carry frequencies with staged alerts before each is due.
- 3
Track Permits and Authorisations
In Aviation fuel truck compliance operations, driver airside permits and unit authorisations carry expiry clocks with staged alerts before they lapse.
- 4
Capture Fuel Quality Evidence
Each sampling result, water-detection capsule reading, and requirement carries timestamped, photo-backed evidence against the unit or driver.
- 5
Export the Evidence Pack
A scoped, branded evidence pack exports per unit or driver for a CAA inspector, a JIG auditor, or the airline fuel quality team in minutes.
How Should Fuelling Operators Pilot Digital Fuel Truck Compliance Before Fleet Rollout?
Answers to common long-tail questions, kept on one canonical page to avoid thin duplicate URLs.
Pilot on One Base
Start with a single base so the requirement map, fuel quality control clocks, and permit tracking are validated against real units and drivers before rollout to other stations and contracted fuelling companies.
Access and Roles
Supervisors get evidence capture and fuel quality checks, the compliance lead gets requirement control, and the airside manager gets read access to the full compliance trail per unit and driver through role-based access.
Which Capabilities Help Teams Track Fuel Quality Clocks, Permits, and Sampling Evidence Consistently?
The platform capabilities that power fuel truck compliance software across every site.
Fuel Quality Control Clocks
Daily and periodic fuel quality control checks, sampling, and filter water checks carry frequencies with staged alerts. Why it matters: a missed periodic fuel quality check is the gap that lets contaminated fuel reach an aircraft and an ATA 103 or JIG audit exposes.
Sampling and Water Defence Evidence
Each clear-and-bright sample, water-detection capsule reading, and filter water check carries timestamped, photo-backed evidence. Why it matters: water defence is the core of fuel quality control, and an auditor wants the result and the proof side by side.
Airside Permit and Authorisation Clocks
Driver airside permits and unit authorisations carry expiry dates with staged alerts. Why it matters: a lapsed airside permit fuelling on the apron is an immediate CAA and airside compliance breach.
Requirement-to-evidence Mapping
Each ATA 103, JIG, EI 1530, IGOM, and CAA requirement carries timestamped, photo-backed evidence. Why it matters: an auditor wants the requirement and its proof side by side, not a scattered email search.
Fleet Compliance Dashboard
Fuel quality clocks, permits, and evidence status roll up across units and drivers. Why it matters: the airside manager states fleet compliance without asking each base.
Per-unit and Per-driver Evidence Export
A branded compliance pack exports per unit or driver for the regulator. Why it matters: a CAA, JIG, or ATA 103 request becomes a minutes-long export, not a file search.
Ready to Move Fuel Truck Compliance Off Paper?
Book a Free DemoHow Is This Different from Paper Permit Files, Spreadsheet Sampling Logs, and Email Evidence Trails?
Fuelling supervisors and airside operations managers comparing Inspectly360 to paper permit files, spreadsheet sampling logs, and email evidence trails see the difference fastest on fuel quality control clocks, daily and periodic sampling evidence, airside permit tracking, driver authorisation records, and fleet-wide compliance status aligned to ATA 103, JIG, EI 1530, IATA IGOM, ISAGO, and local CAA airside rules.
| Topic | Typical Gaps | With Inspectly360 |
|---|---|---|
| Fuel quality control clocks | Daily and periodic fuel quality checks are run on memory, with no clock for when the next is due. | Each fuel quality control check carries its frequency with staged alerts before the next is due. |
| Sampling and water defence evidence | Sampling results and water-detection capsule readings are noted on a card that is rarely reconciled. | Each sampling result and capsule reading carries timestamped, photo-backed evidence against the unit. |
| Airside permit and authorisation tracking | Driver airside permits and unit authorisations sit in a file that nobody checks against expiry. | Each permit and authorisation carries its expiry with staged alerts before it lapses. |
| Fleet-wide compliance status | The airside manager cannot say which units or drivers are out of compliance without asking each base. | A live dashboard shows fuel quality clocks, permits, and evidence status across the refueller fleet. |
| Evidence pack for the regulator | Records are gathered by hand when a CAA inspector or JIG auditor asks for fuel quality compliance proof. | A scoped, timestamped evidence pack exports per unit or driver in minutes. |
What Changes for the Fuelling Supervisor, Airside Operations Manager, and Compliance Lead?
What changes once fuel truck compliance software is standardised on Inspectly360.
- Fuelling Supervisor: Clear fuel quality control clocks so daily and periodic checks are run on time, with evidence.
- Airside Operations Manager: Live fleet view of permit, clock, and evidence status without asking each base.
- Compliance Lead: Each ATA 103 and JIG requirement mapped to timestamped, photo-backed proof per unit and driver.
- Fuel Quality Lead: Sampling and water defence evidence held per unit so a contamination risk is visible early.
Which Fuel Truck Compliance Checklist Templates Should You Start With?
Get started with inspection and audit checklist templates.
Template
Light Vehicle Safety Inspection
Use this template to perform a comprehensive safety inspection of light vehicles. This check ensures all critical components are checked ...
500+GET
Which Fuel Truck Compliance Apps Run on iOS and Android?
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Frequently Asked Questions About Fuel Truck Compliance Software
How does fuel truck compliance software track fuel quality control checks?
Each daily and periodic fuel quality control check, sampling routine, and filter water check is held as a clocked item with its required frequency. The platform raises staged alerts before each check is due, so the fuelling supervisor runs it on time rather than discovering a missed periodic check during an audit. Each result, including the clear-and-bright sample and the water-detection capsule reading, is captured with photo evidence against the unit. When a CAA inspector or a JIG auditor asks which fuel quality checks are due or overdue across the fleet, the dashboard answers in seconds instead of a manual reconciliation against cards, which matters because a missed water defence check is exactly the gap that allows contaminated fuel to reach an aircraft.
How does it track airside permits and driver authorisations?
Each driver airside permit and each unit authorisation is held as a tracked item with its expiry date. The platform raises staged alerts before a permit or authorisation lapses, so the supervisor renews it during a planned window rather than discovering it expired when a CAA inspector challenges a driver on the apron. The permit, the training behind it, and the units a driver is authorised to fuel stay on one record. When the regulator asks which drivers or units are out of authorisation across the operation, the dashboard answers in seconds instead of a manual file check, which matters when several fuelling companies share the airside.
Does the platform work offline at the fuel farm and on the apron?
Yes. Capture works fully offline on iOS and Android, which matters at the fuel farm, on the apron, and at outstations where signal is weak. Supervisors capture sampling evidence, run fuel quality checks, and record permit checks while offline, and records sync automatically once the device reconnects. Nothing is lost if a check is done in a dead spot, and the timestamp reflects when the work was done, not when it synced. This keeps the compliance trail accurate for the airside manager and for a CAA inspector or JIG auditor reviewing fuel quality evidence across the fleet and the driver pool.
How does it map evidence to ATA 103, JIG, and EI 1530 requirements?
Each ATA 103, JIG, EI 1530, IGOM, and local CAA airside requirement is set up as a tracked item against the relevant units and drivers. As fuel quality checks, sampling, permits, and services are completed, their timestamped, photo-backed records attach to the matching requirement. The result is a requirement and its proof held side by side, rather than evidence scattered across cards, drives, and email. When an auditor walks a requirement, you show the requirement, the units and drivers it applies to, and the evidence that satisfies it. This is the structure ATA 103 and JIG assessments expect, and it removes the scramble of assembling proof after the request lands.
What evidence can we produce for a CAA inspection or JIG audit?
Every fuel quality check, sampling result, permit, requirement, and piece of evidence is stored with a timestamp, the named person, and a photo against the specific unit or driver. When a CAA inspector or JIG auditor asks for fuel quality compliance proof, you export a scoped, branded evidence pack per unit or driver covering the audit window in minutes. The trail shows current permits, fuel quality control clocks, sampling and water defence evidence, requirement-by-requirement proof, and the closure of any gap with verified sign-off. This replaces the gather-from-everywhere routine that paper files and email trails force, and the evidence is consistent across every base in the operation.
Can we scope access so a contracted fuelling company only sees its own compliance?
Yes. Role-based access scopes each user to the units, drivers, and requirements they are responsible for. A contracted fuelling company sees only its own fleet numbers and drivers, while the airport or airline keeps combined visibility across the whole airside operation. Supervisors get evidence capture and fuel quality checks, the compliance lead controls requirements, and the airside manager gets read access to the full trail. This prevents a contractor seeing another company's compliance records, while still giving the operator one consolidated view. Access changes are logged, so the audit trail shows who could see and sign off on what, and when.
Explore More Fuel Truck Compliance Software Apps, Checklists, and Industries
Fuel Truck Compliance Software on Inspectly360 connects directly to the inspection apps, checklist templates, forms, industries, and adjacent solutions linked below.
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