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Centered on structured facility checks, corrective actions, and clear reporting. Facility maintenance software is the platform PPM planners, maintenance managers, and FM engineers use to run preventive maintenance, AMC verification, HVAC and plant rounds, reactive maintenance closure, and statutory equipment checks across single sites and multi-site portfolios with defensible evidence at every step.
Available on Mobile
Run Facility Maintenance on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Facility Maintenance Software, and How Do PPM Teams Use It Across Multi-Site Portfolios?
The pain it solves is everyday in FM maintenance programmes: PPM cards signed without opening the asset, AMC dates that lapse silently, refrigerant logs compiled the night before an audit, and Friday reconciliation of which AHUs were actually serviced this month. When the client, auditor, or OEM asks for proof, the team searches clipboards and contractor PDFs instead of opening one record.
Before and After Inspectly360
What changes once facility maintenance software runs on one mobile-first platform.
Before Inspectly360
- CMMS jobs closed without photo proof; auditors challenge whether work occurred.
- AMC renewals, lift licences, and PPM dates live in vendor spreadsheets nobody updates.
- Missed PPM windows backfilled at month-end without supervisor alert.
- Contractor performance assessed anecdotally at contract renewal.
- Failed items sit in email until someone re-keys them into Maximo or SAP PM hours later.
After Inspectly360
- Required photos, readings, and sign-off before PPM close-out.
- Each asset record holds AMC vendor, contract dates, statutory expiry, and PPM cadence.
- Real-time escalation when a PPM window passes with asset identity and elapsed time visible on the portfolio dashboard.
- Live scorecards on completion rate, closure time, and re-open rate per contractor and per site.
- Failed items push to IBM Maximo, ServiceNow, SAP PM, Planon, or your CMMS as work orders with photo evidence attached.
How Does a Facility Maintenance Programme Run from PPM Round to Verified Closure?
Maintenance teams follow this loop for PPM, AMC, and reactive maintenance cycles.
- 1
Build the Asset Register with QR Tags
Define assets with QR tags, AMC vendor, PPM cadence, and statutory expiry. Each scan loads service history before work starts.
- 2
Deploy PPM and AMC Template Packs
Load HVAC, plant, lift, and AMC verification templates aligned to SFG20, OEM intervals, and client contracts.
- 3
Capture Offline in Plant Rooms
Technicians complete PPM on iOS or Android without signal. Photos and readings cache locally and sync when connectivity returns.
- 4
Push Work Orders to the CMMS
Failed items route to Maximo, ServiceNow, SAP PM, or your CMMS with photo evidence, asset context, and priority attached.
- 5
Verify Closure and Export PPM Reports
Issues stay open until a named approver verifies closure on site. PPM and AMC summaries export per site or portfolio.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
What Changes for PPM Planners, Maintenance Managers, and FM Engineers?
What changes once facility maintenance software is standardised on Inspectly360.
- PPM Planners: Portfolio view of PPM completion, missed windows, and AMC risk without weekly CMMS exports.
- Maintenance Managers: HVAC and plant inspections with photo evidence that survives AMC audits and OEM reviews.
- FM Engineers: QR-linked asset history on the device before opening the panel.
- Contractors: Clear PPM assignments with due dates and re-inspection rules so closure is verified once.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Facility Maintenance Off Paper?
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Which PPM and Maintenance Checklist Templates Should You Try First?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Which Facility Maintenance Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Facilities Management Maintenance App
by Inspectly360
facilitiesmaintenancePPM
Run facilities maintenance with structured PPM, AMC, and reactive workflows tracked across sites.
Get the App
Facilities Management Preventive Maintenance App
by Inspectly360
facilitiesPPMAMC
Run facilities PPM with scheduled rounds, asset history, and AMC governance evidence.
Get the App
Facilities Management Work Order App
by Inspectly360
facilitieswork ordermanagement
Manage facilities work orders with mobile assignment, evidence capture, and verified closure across sites.
Get the App
Facility Inspection App
by Inspectly360
facilityinspectioncompliance
Standardize facility inspections for assets, spaces, and compliance checks.
Get the App
Facilities Management Field Inspection App
by Inspectly360
facilitiesfield inspectionmobile
Run facilities field inspections on mobile with offline support, photo evidence, and instant reports.
Get the App
Frequently Asked Questions About Facility Maintenance Software
How does facility maintenance software integrate with IBM Maximo, SAP PM, or ServiceNow?
Failed PPM items push to your CMMS as work orders with photo evidence, asset context, and priority attached. Inspectly360 produces the field evidence layer; the CMMS stays the system of record for work order lifecycle and spare parts. Facility Maintenance Software is the mobile tool FM Engineering Managers use to run facility maintenance checks across every facilities management site from one app. Field staff complete every check on the device, add notes and photos, and the facility record uploads once back online.
Does facility maintenance software work offline in plant rooms?
Yes. PPM rounds, readings, and photos cache on the device and sync automatically when connectivity returns. Facility Maintenance Software is the mobile tool FM Engineering Managers use to run facility maintenance checks across every facilities management site from one app. Field staff complete every check on the device, add notes and photos, and the facility record uploads once back online. Every facility record carries the inspector, the time, and the photos needed to prove the check happened. When an inspector flags a problem, it routes to whoever owns the fix and reports back once it is done.
How quickly can an FM team pilot PPM across active sites?
Most teams run a pilot site within two to three weeks using pre-built HVAC PPM and AMC templates. Phased rollout by region is supported. Facility Maintenance Software is the mobile tool FM Engineering Managers use to run facility maintenance checks across every facilities management site from one app. Field staff complete every check on the device, add notes and photos, and the facility record uploads once back online. Every facility record carries the inspector, the time, and the photos needed to prove the check happened.
How does Facility Maintenance Software support ISO 41001 and OSHA compliance?
Inspectly360 ships templates aligned to ISO 41001, OSHA, and fire NOC with required photo evidence, readings, and sign-off rules, so an incomplete facility maintenance software check cannot close. Statutory due dates attach to each asset, with renewal alerts before they lapse, and branded PDF packs plus searchable history let FM Engineering Managers prove what was checked, when, and by whom when an assessor arrives. Evidence is captured offline in the field and synced to one portfolio record, removing the scramble to rebuild a trail from folders and email before each review.
What does Facility Maintenance Software do?
Facility Maintenance Software is the mobile tool FM Engineering Managers use to run facility maintenance checks across every facilities management site from one app. Field staff complete every check on the device, add notes and photos, and the facility record uploads once back online. Every facility record carries the inspector, the time, and the photos needed to prove the check happened. When an inspector flags a problem, it routes to whoever owns the fix and reports back once it is done.
Less Paperwork. More Visibility.
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- 1000+ Templates
- Unlimited Integration
