Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer: The vehicle and transport inspections app in Inspectly360 lets drivers and supervisors run pre-trip and post-trip checks on a mobile app that works offline. It captures photo evidence on defects, routes critical findings to supervisors, and keeps a timestamped record of every check. It replaces paper vehicle inspection sheets, WhatsApp defect reports, and manually compiled compliance records.
The vehicle and transport inspections app in Inspectly360 standardizes pre-trip and post-trip checks across your whole fleet. Drivers complete structured inspections on a mobile app that works offline at depots, in yards, and on the road. AI fills forms from photos and voice notes. Defects are routed to supervisors and maintenance teams with a deadline, and recurring faults are tracked on a live dashboard. The platform replaces paper inspection sheets and slow compliance records, giving supervisors and compliance teams a clear, timestamped audit trail of every check across drivers and depots.
What Vehicle & transport inspections app includes
Pre-Trip & Post-Trip Templates
Standardize checks across drivers and depots with required steps.
Explore FeatureEvidence Capture
Attach photos to findings for faster verification and maintenance handoffs.
Explore FeatureScheduling
Plan recurring inspections and reminders across fleets.
Explore FeatureNotifications
Route critical findings to supervisors quickly.
Explore FeatureTrends
Track recurring issues to improve maintenance planning and oversight.
Explore FeatureReporting Outputs
Generate consistent outputs for supervisors and compliance teams.
Explore FeatureHow Vehicle & transport inspections app works
- 1
Build pre-trip and post-trip templates
Create digital checklists for tyres, brakes, lights, fluids, and safety equipment, with required steps and photo evidence on defect items.
- 2
Assign checks to drivers
Set recurring daily inspection schedules and assign them to drivers and depots, with reminders so checks happen before every trip.
- 3
Inspect on the mobile app
Drivers complete checks on a phone or tablet that works offline in yards and on the road. AI fills the form from photos of any defect.
- 4
Route defects and review trends
Critical defects go straight to a supervisor or maintenance team with a deadline. Recurring faults are tracked on a live dashboard.
All-in-one Vehicle Inspection App & Software
Efficient Mobile Inspections
- Capture everything in the field with photos, annotations, comments
- No more paper forms or reports
- Fully functional offline, on all mobile devices and computers
Instant Reports & Analytics
- Automatically generate and share professional-looking reports
- Identify recurring weaknesses or risks with advanced analytics
- Understand the reasons behind the scores
Issue Tracking
- Record issues and defects right away
- Assign immediate follow-up actions to resolve issues quicker
- Track everything on convenient dashboards, keep a full audit trail
FLEET INSPECTIONS
Daily vehicle and depot checks done on a phone
Drivers and supervisors complete pre-trip checks, vehicle inspections, and warehouse walk-throughs on mobile. AI reads the photo, pre-fills the defect, and the form moves on.
- Standardise daily, weekly, and monthly inspections across the entire fleet
- Spot recurring tyre, brake, and cargo issues before they become incidents
- Offline capture works inside basements, depots, and dead zones
ON-THE-SPOT ACTIONS
Log a defect, assign the fix, track to closure
When something fails the check, the inspector raises the issue, attaches a photo, and assigns it to a vendor or technician. No WhatsApp threads, no Excel trackers.
- Auto-route defects by severity and asset type to the right person
- Vendor sees the job, fixes it, uploads proof, and the issue closes
- Re-open rate and average resolution time visible per vendor
LIVE FLEET VISIBILITY
Compliance and uptime across every vehicle and depot
A real-time dashboard shows which vehicles are out of service, which checks are overdue, and which depots are at risk before the issue reaches a customer.
- Predictive alerts surface assets likely to fail next, scored Low to Critical
- AI-generated daily briefing summarises overnight issues and overdue checks
- One-click branded reports for clients, regulators, and board reviews
What this replaces
Before Inspectly360
- Drivers fill paper inspection sheets that pile up unread in the cab or office.
- A defect gets reported on WhatsApp with no deadline and no proof of repair.
- Supervisors find out a check was skipped only after a breakdown or audit.
After Inspectly360
- Drivers complete a digital pre-trip check with photo evidence on every defect.
- Defects are routed to a maintenance team with a deadline and tracked to closure.
- Supervisors see completed checks and recurring faults on a live dashboard.
Why operations teams use Vehicle & transport inspections app
- Consistent inspections across drivers and depots
- Clear documentation with photo evidence
- Faster maintenance handoffs and verification
- Improved oversight with recurring schedules
- Reduced recurrence through trend visibility
- Audit-ready records for compliance reporting
Where teams use Vehicle & transport inspections app
Daily Vehicle Checks
Drivers complete structured inspections with required steps and evidence for exceptions.
Maintenance Verification
Attach evidence to findings and verify resolution with photo proof.
Fleet Oversight
Supervisors compare outcomes across depots using consistent reporting.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Keep exploring
Industries we serve
Related features
From the glossary
Frequently Asked Questions
Can I standardize pre-trip and post-trip inspections?
Yes. The vehicle and transport inspections app uses shared templates, so every driver runs the same pre-trip and post-trip checks across all vehicles and depots. You build a template once covering tyres, brakes, lights, fluids, mirrors, and safety equipment, and it applies fleet-wide. Because every check captures the same data, results are directly comparable, and a defect is recorded the same way whether it is found at a large depot or a small one. You can adapt a template for different vehicle types when needed, but the core checks stay consistent. Standardized inspections make it possible to prove every vehicle was checked to the same standard before it went on the road.
Can I attach photos to findings?
Yes. Drivers capture photos directly inside the vehicle inspection app and attach them to the exact checklist item, so a reported defect always comes with proof. They can annotate photos with arrows, circles, and text to point out the specific problem, such as a worn tyre, a damaged light, or a fluid leak. You can make photo evidence mandatory on chosen items, so a defect cannot be logged without it. Evidence tied to findings speeds up maintenance handoffs, because a technician sees exactly what needs fixing rather than reading a vague note. It also strengthens your records, so you can show an auditor or insurer the condition of a vehicle at the time it was checked.
Can inspections be scheduled?
Yes. You set recurring schedules for vehicle checks, typically daily pre-trip and post-trip inspections, and assign them to drivers and depots. The app sends reminders so checks happen before every trip rather than being skipped under time pressure. If an inspection is missed, it is visible on the dashboard instead of quietly disappearing. Scheduling matters in fleet operations, because a consistent inspection routine is both a safety requirement and a compliance expectation. Recurring schedules also make it easy to demonstrate to an auditor that checks happened reliably, because every completed inspection carries a timestamp and a record of which driver completed it and on which vehicle.
Does the vehicle inspection app work offline at depots and on the road?
Yes. The Inspectly360 mobile app works fully offline on iOS and Android. Drivers complete inspections, capture photos, and log defects with no internet connection, and everything syncs automatically once the device reconnects. This matters in transport operations, because depots, yards, underground parking, and rural routes often have weak or no mobile signal. Pre-trip and post-trip checks are captured the moment they happen, so records are never delayed or lost while waiting for a connection. Offline capture also keeps the app fast and reliable for drivers, which is what keeps them completing checks properly before every trip rather than rushing through a paper sheet or skipping it altogether.
How does the app help with fleet compliance and audits?
The vehicle and transport inspections app helps with fleet compliance by keeping a complete, timestamped record of every pre-trip and post-trip check. Each inspection records which driver completed it, on which vehicle, and when, with photo evidence on any defect, so you have a clear audit trail rather than a stack of paper sheets. When a defect is found, the app raises an issue assigned to a maintenance team with a deadline, so the fault is tracked to verified closure and the repair is documented. The dashboard flags missed or overdue checks and recurring faults, so supervisors see risk before it leads to a breakdown or a failed audit. When an auditor or insurer asks for records, you produce them digitally on demand instead of searching cabs and offices.
See Vehicle & transport inspections app in Action
Book a free demo. We will configure this feature against your workflow and show how it runs at your sites.
- 30 Days Free Trail
- 1000+ Templates
- Unlimited Integration
