“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
Procurement Software
Looking for procurement software built around how your team actually buys? We provide it. Inspectly360 delivers a tailored procurement solution on our mobile platform, configured to your workflows and integrated with your finance system. Book a demo to scope it.
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Quick Answer
Procurement software manages how an organisation buys: requisitions, approvals, purchase orders, receiving, and supplier spend. Inspectly360 provides a procurement solution tailored to your operation, built on our mobile workflow and evidence platform and configured to the way your team actually buys, with integration to the finance or ERP system you already run.
What Is Procurement Software, and How Does Inspectly360 Provide It?
Most procurement runs across email, spreadsheets, and a finance system that only sees the invoice at the end. Requisitions are approved verbally, purchase orders sit in inboxes, deliveries are accepted without a check, and supplier performance lives in memory. Nobody has one record of what was requested, approved, received, and how each supplier performed.
How It Works
How Do We Deliver Your Procurement Solution?
We deliver your procurement solution in five steps, from scoping your process to rollout and support.
- 1
Scope Your Buying Process
We map how your team requests, approves, buys, and receives, and where your finance or ERP system fits, so the solution matches your real workflow rather than a generic template.
- 2
Configure the Workflows
We build your requisition, approval, and goods-receipt workflows on the platform as mobile forms with the rules, roles, and evidence your process needs.
- 3
Connect Your Finance System
We integrate with your ERP or finance system so purchases and matched receipts flow between the solution and your system of record without double entry.
- 4
Pilot with One Team
You run the solution with one department or site on real purchases, so it is proven and refined before it scales across the organisation.
- 5
Roll Out and Support
We roll the solution across your sites and support it, with dashboards and reports live for your procurement and finance leads from day one.
Rollout
Rolling Out Procurement Software
Where Does Inspectly360 Sit Beside Your Procurement or ERP System?
Inspectly360 is the inspection and audit-evidence layer beside your buying system, not a replacement for it. Your procurement or ERP system stays the system of record for requisitions, approvals, purchase orders, and invoice matching. Inspectly360 owns what those systems cannot capture: the goods-receipt inspection of what actually arrived, the supplier and vendor audits, and the compliance-document checks. Receipt and audit records link back to the purchase or supplier, so the transaction and the proof behind it sit together without duplicating the buying process itself.
What Should Procurement Validate Before a Pilot?
Validate four things during the pilot rather than after. First, that goods-receipt inspection against your purchase orders works on a phone at the bay where deliveries arrive. Second, that supplier and vendor audit templates cover the quality and compliance criteria you care about. Third, that compliance-document tracking and expiry alerts fit your supplier due diligence. Fourth, that the evidence links back to the purchase or supplier in your buying system. Run one supplier or site end to end so the evidence loop is proven on real deliveries before it scales.
Security, Roles, and Records
Receipt and audit records carry supplier and compliance information that should be controlled, so integrity matters. Inspectly360 enforces role-based access so site teams record what they receive, buyers run supplier audits, and procurement leads see performance across suppliers and sites. Inspections, audits, and document checks are logged and retained for the period your procurement and audit teams require, so any claim about what was received or which supplier was compliant can be traced to its evidence.
Rollout Across Suppliers and Sites
An evidence rollout works best supplier by supplier or site by site rather than all at once. Start with the deliveries and suppliers where disputes or compliance gaps hurt most, prove the goods-receipt inspection and supplier audit there, then extend. Existing supplier lists and compliance documents import so the team does not start empty. Because the templates are configuration rather than code, each site can carry its own receiving and audit criteria while receiving accuracy and supplier performance roll up to one view.
Capabilities
What Procurement Software Covers
What Procurement Software covers for your team.
Comparison
What Changes with Inspectly360
Procurement teams comparing Inspectly360 to email, camera rolls, and paper for the on-the-ground side of buying see the difference on five points: goods-receipt proof, supplier audits, compliance documents, corrective closure, and audit readiness.
| Capability | Without Inspectly360 | With Inspectly360 |
|---|---|---|
| Goods-receipt proof | A delivery is signed for with no check against the order and no evidence, so shortages and damage surface later as disputes. | Deliveries are inspected against the PO with photos, so shortages and damage are caught and evidenced at receipt. |
| Supplier audits | Supplier audits are ad hoc and unrecorded, so a poor supplier keeps winning work with no evidence against them. | Supplier and vendor audits run on a scored template with evidence, so supplier performance is tracked and comparable. |
| Compliance documents | Supplier and contractor certificates expire unnoticed, so work and supply happen against lapsed insurance or licences. | Compliance documents are checked with expiry tracking, so lapsed cover is flagged before it becomes a liability. |
| Corrective closure | A rejected delivery or failed audit is chased by email and often forgotten, so the same issue recurs. | Failed items become tracked corrective actions to photo-verified closure, so issues are resolved and recorded. |
| Audit readiness | When a dispute or an auditor asks for proof, the receiving and supplier records cannot be found. | A timestamped inspection and audit trail proves what was received and checked, on demand. |
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
Who It's For
What Teams Get from Procurement Software
What changes once procurement software is standardised on Inspectly360.
- Deliveries are inspected against the PO with photo proof, so shortages and damage are caught at receipt, not at invoice.
- Supplier and vendor audits run on a scored template, so supplier decisions rest on evidence rather than memory.
- Compliance documents are checked with expiry tracking, so no supplier or contractor works against lapsed cover.
- Failed receipts and audits become tracked corrective actions to verified closure, so issues stop recurring.
- A timestamped inspection and audit trail proves what was received and checked, on demand.
- We configure the solution to your buying and supplier workflows, integrate it with your ERP, and roll it out with your team.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Procurement Off Paper?
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Which Checklist Templates Should Teams Pilot First?
Get started with inspection and audit checklist templates.
Template
Gap Analysis ISO 9001 Checklist
This Gap Analysis ISO 9001 Checklist can help you prepare for ISO 9001:2015 certification. Use this to evaluate if ...
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Template
ISO 45001:2018 Readiness Checklist
This ISO 45001 readiness checklist can help you identify areas of your business that require further work before your external ...
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Which Inspection Apps Bring This Workflow to iOS and Android?
Use these apps to run inspections and audits.
Facilities Management Inspection App
by Inspectly360
facilitiesFMinspection
Simplify facilities inspections with forms, photos, and reports.
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Building Inspection App
by Inspectly360
buildingcomplianceinspection
Building condition and compliance inspections with evidence and follow-ups.
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Building Inspection App
by Inspectly360
buildinginspectionchecklist
Digitize building inspection apps workflows with forms, evidence capture, and automated reporting.
Get the App
Building Inspection Mobile App
by Inspectly360
buildinginspectionmobile
Run building inspections on phones and tablets with offline forms, photo evidence, and instant reports.
Get the App
Building Inspection Audit App
by Inspectly360
buildingauditcompliance
Audit buildings with structured scoring, photo evidence, and corrective action tracking across portfolios.
Get the App
Frequently Asked Questions About Procurement Software
Does the solution replace our finance or ERP system?
No. Your ERP or finance system stays your system of record for the ledger, payment, and statutory reporting. Inspectly360 provides the operational procurement layer on top: configured requisition and approval workflows, goods-receipt checks with evidence, supplier audits, corrective actions, and dashboards, all integrated with your finance system so purchases and receipts flow without double entry. Most teams keep their ERP for accounting and use the solution we provide to control the buying process and capture the proof behind it. The two work together, with your system of record holding the transaction and our solution holding the workflow, evidence, and reporting around it, which is exactly the gap most procurement operations have.
How do you deliver a procurement solution on a platform?
We build your procurement solution on the Inspectly360 platform and configure it to your workflows, rather than handing you a fixed product to force your process into. Our team scopes how your organisation requests, approves, buys, and receives, configures the mobile workflows, forms, roles, evidence, and dashboards to match, integrates with your finance system, and rolls it out with a pilot first. Because the platform is built for configurable mobile workflows, evidence capture, corrective actions, and reporting, a procurement solution tailored to your process is delivered without custom code. You get software shaped to how you actually buy, supported by our team, rather than a generic tool you adapt to.
How does goods-receipt inspection work?
When a delivery arrives, the receiving team opens the relevant purchase order on the mobile app and inspects what actually arrived against it. They record the quantity received, flag shortages, wrong items, or damage, and capture photos as evidence, all before the delivery is accepted. If something is wrong, it becomes a corrective action against the supplier rather than a problem discovered weeks later at invoice time. Because the inspection is tied to the purchase order and time-stamped, the record settles disputes from evidence instead of a chain of emails. This turns receiving from a signature on a delivery note into genuine proof of what was delivered, which is the foundation for accurate invoicing and supplier accountability.
Can it track supplier compliance documents?
Yes. Supplier and contractor certificates, insurance, and licences are held and their expiry dates tracked, with alerts before they lapse. This prevents the common and costly situation of a supplier delivering or a contractor working against expired insurance or an out-of-date certificate, which leaves the buyer exposed to a liability that should have sat with the supplier. Document checks can be part of a supplier audit or a standalone review, and the status rolls up so a procurement or compliance lead can see which suppliers hold valid documentation and which do not. Keeping this evidence current and provable is increasingly required in supplier due diligence, and it is far easier to manage as tracked records than as certificates buried in inboxes.
Does it work offline at loading bays and supplier sites?
Yes. Goods-receipt inspections happen at loading bays and in warehouses, and supplier audits happen on supplier sites, both of which frequently have poor connectivity. The mobile app works fully offline: the team completes the inspection or audit, captures photos and details, and everything syncs when the device is back in range, with nothing re-keyed and the time and author preserved. This matters because the evidence that carries the most weight, the state of a delivery or a supplier's site, is captured exactly where a signal is least reliable. A system that stalled offline would push teams back to paper and camera rolls, which is the scattered, unprovable evidence that Inspectly360 is there to replace in the first place.
How is this different from purchase order software?
Purchase order software manages the PO itself: creating, approving, issuing, and tracking orders through their lifecycle. Inspectly360 does not manage the PO; it manages the inspection and audit evidence around what those orders deliver and which suppliers fulfil them. When a PO results in a delivery, Inspectly360 inspects that delivery against it; when you work with a supplier, Inspectly360 audits them and tracks their compliance documents. The two are complementary: PO software controls the order, and Inspectly360 proves what was received and how the supplier performed. If you need to run purchase orders, that is PO or procurement software; if you need proof on the ground behind those orders, that is the layer Inspectly360 provides.
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