Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Quick Answer
AI facilities inspection software is the platform that Heads of Facilities at property portfolios, REIT operators, and FM Directors use to run PPM rounds, asset inspections, statutory compliance walks, and capital project handovers across portfolios that span 50 to 500 sites. Inspectly360 standardises portfolio FM execution with offline mobile capture, QR-verified asset registers, AI condition assessment that trends asset wear across repeat PPM cycles, robotic and IoT data ingestion, and AMC vendor performance scoring.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Before and After Inspectly360
What changes once ai facilities inspection software runs on one mobile-first platform with photo proof and live dashboards.
Before Inspectly360
- Asset condition tracked in technician memory and free-text CMMS notes. Capital decisions sit on anecdote and the latest tenant complaint rather than longitudinal photo evidence.
- Robotic and sensor data live in a separate platform from human inspection records. Smart-building investment produces parallel records with no shared accountability for tenant-facing outcomes.
- REIT-level operating reporting, capital project tracking, and statutory compliance live in three different spreadsheets reconciled monthly. Board packs assemble manually from inconsistent regional inputs.
- AMC dates buried in vendor spreadsheets; vendor performance reported by relationship. Renewals lapse silently or renew on inertia, not data.
- Inspection findings retyped into the CMMS as work orders, losing photo evidence and inspector identity in the handoff. A failed safety check can sit hours before a work order even exists.
After Inspectly360
- AI condition assessment compares current PPM photos to the asset baseline and surfaces wear, corrosion, leak, and degradation trends across cycles. Capital decisions sit on photo history per asset.
- Robotic platforms (rooftop drones, Spot quadruped, autonomous floor sweepers) and IoT sensors ingest via API as structured payloads attached to assets. Human inspectors verify where regulators or tenants require it; one record carries both.
- Live portfolio dashboards roll up REIT-level operating performance, capital project status, tenant SLA performance, and statutory compliance per property. Board and investor packs export from one record.
- AMC dates per asset surface 30, 60, and 90 days before expiry. Vendor scorecards (response time, on-time closure, re-open rate, recurrence rate) drive renewal conversations with measurable performance.
- Failed inspection items push to IBM Maximo, ServiceNow, Planon, SAP PM, or Archibus as work orders with photo evidence, inspector identity, and severity intact. The CMMS stays the work-order system of record.
What Is AI Facilities Inspection Software, and How Do Heads of Facilities at REITs Use It?
AI facilities inspection software is the platform that Heads of Facilities at property portfolios, REIT operators, and FM Directors use to run PPM rounds, asset inspections, statutory compliance walks, and capital project handovers across portfolios that span 50 to 500 sites. Inspectly360 standardises portfolio FM execution with offline mobile capture, QR-verified asset registers, AI condition assessment that trends asset wear across repeat PPM cycles, robotic and IoT data ingestion, and AMC vendor performance scoring. The CMMS stays the work-order system of record; Inspectly360 produces the field evidence those work orders depend on.
The pain it solves is the daily reality of property portfolio FM: tenant complaints arriving before the centre manager knows there is a problem, AMC contracts lapsing because the vendor spreadsheet was never updated, capital planning decisions based on technician recollection rather than condition history, REIT operating reporting reconciled across regional inputs that disagree, capital project handovers that drift weeks after substantial completion, and Friday-afternoon status pack assembly consuming the AFM's most valuable hours. Operations directors stop trusting spreadsheets the moment the portfolio exceeds ten sites.
Inspectly360 combines portfolio-scale FM programme templates, offline mobile capture, AI condition assessment trending wear across PPM cycles, robotic inspection ingestion, AMC and statutory compliance clocks per asset, AMC vendor scorecards, tenant SLA defensibility, REIT-level operating dashboards, and CMMS integration. Findings push into IBM Maximo, ServiceNow, Planon, SAP PM, Archibus, or the CMMS the FM team already operates as work orders with photo evidence intact. Robotics and sensors feed structured payloads attached to the right asset so smart-building investment and human inspection share one accountable record.
- ISO 41001 facility management systems standard supported by platform programme templates: ISO 41001 — Facility Management Systems
- IWFM practitioner guidance referenced for FM operating-model design and portfolio benchmarking: IWFM — Institute of Workplace and Facilities Management
- ISO 55001 asset management systems standard underpins the condition assessment and capital planning model: ISO 55001 — Asset Management Systems
How Does an FM Programme Run from PPM Schedule to Capital Plan Review?
Heads of Facilities at property portfolios adopt this loop when rolling out from a pilot region to the full portfolio.
- 1
Model the Portfolio and Asset Registry
Load sites, asset registries, AMC vendors, statutory clocks, and PPM routes with QR or NFC tagging; statutory and AMC clocks attach to the asset record so technicians scan context rather than recreate it.
- 2
Schedule Coverage Across Risk and Cadence
Blend calendar-based PPM rounds with risk-based triggers, condition-based maintenance windows, and tenant-driven coverage targets; balance technician workload through /features/scheduling.
- 3
Capture Offline at Plant Rooms, Basements, and Remote Campuses
Technicians complete rounds in basements, plant rooms, lift shafts, parking decks, and remote campus assets without connectivity; AI condition assessment runs on-device.
- 4
Trend Condition with AI and Ingest Robotic Data
AI compares current photos to asset baselines for wear, corrosion, and leak trending; robotic and sensor data ingests via API as structured payloads attached to the right asset for human verification.
- 5
Sync to CMMS and Generate REIT Reporting
Failed items push to Maximo, ServiceNow, Planon, SAP PM, or Archibus as work orders with photo evidence through /features/integrations; REIT operating dashboards and board packs generate from the same record.
How Should FM Directors Pilot AI Condition Assessment Beside an Existing CMMS?
Answers to common long-tail questions, kept on one canonical page to avoid thin duplicate URLs.
Where Does Inspectly360 Sit Beside Maximo, ServiceNow, Planon, SAP PM, and Archibus?
Inspectly360 sits as the inspection execution and asset condition layer beside the CMMS and IWMS platforms portfolio FM teams already operate. IBM Maximo, ServiceNow, Planon, SAP PM, and Archibus stay the system of record for work orders, parts, PM history, space, and lease. Inspectly360 produces the structured inspection record, photo evidence per asset, AI condition assessment trail, and robotic data ingestion those platforms aggregate. REST API integrations push failed inspection items as work orders with photo evidence and inspector identity intact rather than retyped summaries; asset master data flows back so the technician sees AMC vendor and last service date when they scan a QR.
Robotic Inspection and Smart-Building Data Integration
Robotic platforms (rooftop and facade drones, Spot quadruped for plant rooms, autonomous floor sweepers and scrubbers) and IoT sensors (temperature, vibration, energy, leak detection) feed structured payloads via API attached to the right asset and the relevant inspection programme. The robotic capture enters the same review queue as human inspector findings, with the audit trail showing both data sources side by side. Human follow-up inspections still run where tenants, regulators, insurers, or REIT auditors require physical attendance.
Procurement, REIT Audit, and Investor Reporting Validation
Procurement, IT, and the REIT audit committee should validate seven requirements before any rollout: SSO via SAML or OIDC tied to the FM operating company's IdP, RBAC granular enough to scope an AMC vendor to their own assets, offline mobile capture verified in a real plant room (not a demo room), configurable retention aligned to statutory and lease windows, REIT-level reporting formats acceptable to the audit committee and investors, a documented integration path into the CMMS already in place, and immutable evidence for tenant SLA defensibility. Validate during the pilot.
Capital Project Tracking and Statutory Compliance Cadence
Capital projects (fit-outs, equipment replacement, major refurbishment) track inside the platform with structured milestones, stage inspections, and handover evidence. Statutory compliance (fire NOC, lift licence, electrical certification, pressure vessel inspections, lift load tests) carry per-asset renewal clocks with 30, 60, and 90 day alerts. The platform sits beside the CMMS work-order stream rather than replacing it, but the statutory compliance evidence and capital project handover packs assemble in the same record so the REIT operating committee sees one source.
Which Capabilities Help FM Directors Predict Failure and Defend Tenant SLAs?
The platform capabilities that power ai facilities inspection software across every site.
Ready to Move AI Facilities Inspection Off Paper?
Book a Free DemoHow Is This Different from Maximo, ServiceNow, Planon, and Generic CAFM Modules?
Heads of Facilities at property portfolios comparing Inspectly360 to spreadsheets, generic round apps, and CMMS-only workflows see the difference fastest on five dimensions: AI condition assessment per asset across PPM cycles, robotic inspection ingestion alongside human rounds, REIT and capital project reporting, AMC vendor performance scoring, and CMMS integration with Maximo, ServiceNow, and Planon.
| Topic | Typical Gaps | With Inspectly360 |
|---|---|---|
| AI condition assessment per asset | Asset condition tracked in technician memory and free-text CMMS notes. Capital decisions sit on anecdote and the latest tenant complaint rather than longitudinal photo evidence. | AI condition assessment compares current PPM photos to the asset baseline and surfaces wear, corrosion, leak, and degradation trends across cycles. Capital decisions sit on photo history per asset. |
| Robotic inspection alongside human rounds | Robotic and sensor data live in a separate platform from human inspection records. Smart-building investment produces parallel records with no shared accountability for tenant-facing outcomes. | Robotic platforms (rooftop drones, Spot quadruped, autonomous floor sweepers) and IoT sensors ingest via API as structured payloads attached to assets. Human inspectors verify where regulators or tenants require it; one record carries both. |
| REIT and capital project reporting | REIT-level operating reporting, capital project tracking, and statutory compliance live in three different spreadsheets reconciled monthly. Board packs assemble manually from inconsistent regional inputs. | Live portfolio dashboards roll up REIT-level operating performance, capital project status, tenant SLA performance, and statutory compliance per property. Board and investor packs export from one record. |
| AMC vendor performance scoring | AMC dates buried in vendor spreadsheets; vendor performance reported by relationship. Renewals lapse silently or renew on inertia, not data. | AMC dates per asset surface 30, 60, and 90 days before expiry. Vendor scorecards (response time, on-time closure, re-open rate, recurrence rate) drive renewal conversations with measurable performance. |
| CMMS integration with Maximo, ServiceNow, Planon | Inspection findings retyped into the CMMS as work orders, losing photo evidence and inspector identity in the handoff. A failed safety check can sit hours before a work order even exists. | Failed inspection items push to IBM Maximo, ServiceNow, Planon, SAP PM, or Archibus as work orders with photo evidence, inspector identity, and severity intact. The CMMS stays the work-order system of record. |
What Changes for the Head of Facilities, AFMs, AMC Vendors, and Tenants?
What changes once ai facilities inspection software is standardised on Inspectly360.
- Heads of Facilities at REIT operators: One portfolio view across operating performance, capital project status, tenant SLA defensibility, and AMC compliance ready for the REIT audit committee.
- FM Directors: Daily and weekly round completion, condition trending, and AMC renewal visibility across the portfolio without weekly Excel rollups or regional reconciliation cycles.
- AFMs and Centre Managers: The Monday-morning status compile disappears; live dashboards ship the same numbers that used to take a half-day of WhatsApp triage to assemble.
- Asset Engineers and Capital Planners: Condition assessment data per asset across PPM cycles grounds capital replacement and refurbishment decisions in evidence rather than anecdote.
- AMC Vendors and Contractors: Scoped access to their assigned assets with photo-verified closure, a vendor scorecard they can see, and a renewal conversation grounded in performance data.
- Tenants and Lease Clients: Defensible SLA evidence on demand instead of on dispute, delivered as a branded summary against the contracted scope and turnaround.
- REIT Audit Committee and Investors: Operating posture, capital project tracking, statutory compliance status, and tenant SLA performance from one record rather than four assembled spreadsheets.
Which FM Inspection Checklists Should AFMs Pilot First?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Which Mobile Apps Run Portfolio FM Rounds on iOS and Android?
Use these apps to run inspections and audits.
Facilities Management Inspection App
by Inspectly360
facilitiesFMinspection
Streamline facilities inspections with forms, photos, and reports.
Get the App
Equipment Inspection App
by Inspectly360
equipmentmaintenancecondition
Equipment inspections with maintenance triggers and condition scoring.
Get the App
Fire Safety Inspection App
by Inspectly360
firesafetyextinguisher
Fire safety inspections with extinguisher, exit, and alarm checks.
Get the App
Asset Inspection App
by Inspectly360
assetconditioncompliance
Asset condition and compliance inspections with history.
Get the App
Building Inspection App
by Inspectly360
buildingcomplianceinspection
Building condition and compliance inspections with evidence and follow-ups.
Get the App
Frequently Asked Questions About AI Facilities Inspection Software
How does Inspectly360 support REIT operating and capital reporting?
REIT operating reporting aggregates from the same record set the field captures: PPM round completion per property, open issues and CAPA aging, AMC compliance status, statutory compliance posture, tenant SLA performance, and capital project status. Capital reporting tracks each capital project (fit-out, major equipment replacement, refurbishment) with structured stages, inspection evidence per stage, budget reference, and handover evidence. Board packs and investor reports configure with the metrics each REIT tracks (NOI-linked operating KPIs, capital deployment, ESG-aligned facility metrics) and generate from one record rather than four assembled spreadsheets. Audit committee retention and immutability requirements align with REIT-specific obligations.
How is capital project tracking handled within Inspectly360?
Capital projects (fit-outs, equipment replacement, major refurbishment, building system upgrades) track inside the platform with structured stages, stage inspection requirements, milestone sign-offs, contractor scoped access, photo evidence per stage, and handover pack assembly. Each capital project links to the affected assets and the FM operating programme so post-handover PPM picks up automatically against the new asset baseline. Capital project handover packs include all stage inspections, statutory sign-offs, warranty documentation, AMC vendor handoff, and tenant impact notices. REIT capital project tracking surfaces budget vs progress alongside the operating-side FM record rather than in a separate CapEx spreadsheet.
How does AMC vendor performance scoring actually work in operation?
Each AMC vendor is a record with contract dates, scope, named assets, renewal contact details, and inspection history. As work orders flow through the integration with the CMMS, vendor response times, on-time closure rates, re-open rates, and recurrence rates aggregate into a vendor scorecard. The scorecard surfaces at the moment an FM director is assigning a new issue (so issues route to vendors with track records), at renewal time (so renewal negotiations sit on data), and at sourcing time for new programmes. Vendors can see their own scorecard through scoped access, which makes the metric a coaching tool as well as a procurement tool. AMC renewals fire 30, 60, and 90 days before contract expiry so lapses are rare and intentional.
How do robotic inspections integrate with human PPM rounds?
Robotic platforms (Spot quadruped for plant rooms and substations, rooftop and facade drones for hard-to-access inspection, autonomous floor sweepers and scrubbers for housekeeping verification, fixed cameras for utility room monitoring) feed structured payloads via API attached to the right asset and the relevant inspection programme. Robotic capture enters the same review queue as human inspector findings; AI condition assessment runs on robotic imagery the same way it runs on human inspector photos. Human follow-up inspections still run where regulators, tenants, insurers, or REIT auditors require physical attendance, with the audit trail showing both data sources. The separation keeps tenant SLA defensibility and statutory compliance grounded in human-verified records where the obligation demands it, while still capturing the robotic coverage value.
Which CMMS platforms does Inspectly360 integrate with for work order handoff?
REST API integrations push failed inspection items as work orders into IBM Maximo, ServiceNow ITOM/FSM, Planon, SAP Plant Maintenance (SAP PM), Archibus, Fiix, Limble, and UpKeep. Each integration ships photo evidence, inspector identity, asset reference, severity, and the originating inspection record alongside the work order rather than just a text summary. Work order completion status syncs back into Inspectly360 so the inspection record shows whether the work order actually closed and whether re-inspection passed. For organisations running multiple CMMS platforms across regions, the integration runs per region so each region keeps its system of record while the FM operating view aggregates across all of them.
How is tenant SLA performance made defensible?
Every PPM round, reactive issue, and statutory inspection carries inspector identity, GPS-verified attendance (optional), timestamps, photo evidence, and approver signatures. Tenant SLA dashboards roll up SLA-linked round completion, issue closure time against the contracted target, and statutory compliance posture per tenant or per lease. When a tenant complaint or SLA dispute arises, the centre manager can produce timestamped, signed, photo-backed evidence of every contracted check on the disputed cleaning area, washroom, lift, or HVAC zone within seconds. Tenant-facing SLA packs export with one click, and renewal conversations open with evidence of delivery rather than assertion.
Explore More AI Facilities Inspection Software Apps, Checklists, and Industries
AI Facilities Inspection Software on Inspectly360 connects directly to the inspection apps, checklist templates, forms, industries, and adjacent solutions linked below.
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