Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Automated Safety &Compliance Management
One safety platform for EHS leaders running multi-site OSHA, ISO 45001, and contractor programs. Every inspection earns photo evidence, every incident routes to a verified CAPA, and every site carries a live compliance score the auditor sees the same morning the director does.
Works OfflineiOS & AndroidFree Setup & Onboarding
Quick Answer
Centered on safety inspections, observations, and closed-loop corrective actions. Safety and compliance management software is a mobile-first system that runs the safety inspections, near-miss reports, incident investigations, and corrective actions behind every regulated multi-site operation. It replaces paper JSAs, WhatsApp hazard photos, and disconnected spreadsheets with one defensible record aligned to OSHA 1910, OSHA 1926, ISO 45001, and the local safety code in force.
Available on Mobile
Run Safety & Compliance Management on the Inspectly360 Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is Safety and Compliance Management Software, and How Do EHS Teams Use It Across Multi-Site Operations?
For the field team, the platform replaces clipboard JSAs and verbal toolbox talks with offline-first capture on Android and iOS. Inspectors run a pre-shift walk, AI Visual Inspection flags missing PPE, blocked egress, and exposed energy from the photo, and Voice AI records the corrective conversation so the inspector never stops to type.
Before and After Inspectly360
What changes once safety & compliance management runs on one mobile-first platform.
Before Inspectly360
- Inspections live in clipboards and PDFs.
- Recordkeeping is a spreadsheet that someone updates after the fact.
- Workers do not report near misses because the form sits in a binder in the supervisor's office and asks for a personnel…
- Contractors self-certify induction, file their own incident reports, and disappear when the project ends.
- The monthly board pack shows TRIR, LTIFR, and severity rate, three months in arrears.
After Inspectly360
- Every inspection carries inspector identity, GPS-verified timestamp, asset confirmation, and required photos with audit-grade event logs that cannot be silently edited.
- Recordable incidents flow into OSHA 300, 300A, and 301 forms automatically.
- A 30-second mobile capture in the worker's language with Voice AI transcription, optional anonymity, and a hazard category.
- Contractors run the same hazard observation, incident, and CAPA workflow as employees on a scoped mobile profile.
- Hazard observations per shift, audit completion rate, CAPA cycle time, and time-to-close are surfaced beside the lagging numbers.
How Does a Safety Program Run from Pre-Shift Walks to OSHA Recordkeeping?
EHS rollout follows a measured sequence: prove the inspection layer first, then layer incident and CAPA discipline on top before the regulatory reporting cycle closes.
- 1
Digitise the JSA, Inspection, and Toolbox Library
Import existing job hazard analyses, pre-shift checks, weekly safety walks, and contractor inductions into versioned digital programs with required photo evidence, hazard categories, and risk-ranked scoring. The library becomes the corporate safety standard, not a regional interpretation of it.
- 2
Map Sites, Crews, and Critical Risks
Define the operating structure once: regions, plants, zones, energy sources, and high-consequence tasks. Permit-to-work, LOTO, confined space, and hot-work obligations attach to the asset and the activity rather than living in the supervisor's head.
- 3
Route Hazard, Near-Miss, and Incident Flows
Configure who is notified within minutes of a Stop Work, who owns the 24-hour investigation window, and how 5 Whys, fishbone, or TapRoot results promote into a CAPA. Multilingual hazard reporting opens the channel for field-language voices that paper forms silenced.
- 4
Connect HR, Training, and Identity Stack
SSO via SAML or OIDC removes shadow accounts. SCIM provisioning links inspector identity to the HRIS so a lapsed forklift certificate auto-restricts the assignment. Training records pull from the LMS so toolbox attendance is tied to the named worker, not a sign-in sheet.
- 5
Close the OSHA Reporting Loop
Recordable incidents auto-populate OSHA 300, 300A summary, and 301 forms. Annual posting falls inside the platform with audit-grade timestamps; multi-site OSHA establishment records stay separated; injury rates, severity rates, and TRIR roll up to the board pack without anyone re-keying them.
What Does Safety Compliance Audit Cover?
Safety compliance audit checks hazard identification and risk assessment, PPE and safe-work controls, permit to work and isolation, incident and near-miss reporting, training and toolbox-talk records, and emergency preparedness. HSE and safety teams capture a photo and a reading on each point, offline where signal is poor, and a named reviewer signs the round off, so every workplace safety record proves what was checked, when, and by whom, and stays aligned to ISO 45001, OSHA, and local safety regulations.
What Gets Checked
- Hazard identification and risk assessment
- PPE and safe-work controls
- Permit to work and isolation
- Incident and near-miss reporting
- Training and toolbox-talk records
- Emergency preparedness
Common Defects It Surfaces
- Unassessed hazard
- Missing or incorrect PPE
- Expired permit to work
- Unreported near-miss
- Overdue safety training
Evidence Captured
- Risk-assessment record
- Permit photo
- Toolbox-talk log
Templates align to ISO 45001, OSHA, local safety regulations.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, Inspectly360 does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
Inspectly360 integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
Who Benefits from a Digital EHS Platform, and What Does Each Role Get?
What changes once safety & compliance management is standardised on Inspectly360.
- Heads of EHS: One portfolio view of recordable rate, CAPA cycle time, audit completion, and contractor TRIR, ready for the safety committee without a Friday compile cycle.
- Safety Directors: Multi-establishment OSHA inspection prep collapses to a one-click evidence pack filtered by establishment, cited standard, and time window.
- Compliance Officers: OSHA 300, 300A, and 301 forms generate automatically from the same data model that field inspectors already populate; annual posting becomes a review step, not a reconstruction project.
- EHS Coordinators: Near-miss intake stops being a chase. Voice AI lets a millwright file a hazard observation in 30 seconds in the language they actually speak.
- Plant Managers: Leading-indicator dashboards (hazard obs per shift, CAPA aging, audit coverage) flag the establishment trending toward an incident before the incident.
- Frontline Inspectors and Supervisors: Offline pre-shift walks finish on the device, photo evidence attaches automatically, and the supervisor stops the late-shift form-filling that used to leak into overtime.
- Contractor Safety Managers: Scoped mobile profiles let the contractor close their own CAPAs while the host EHS team sees prequalification, training currency, and TRIR on the same scorecard.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Safety & Compliance Management Off Paper?
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Which Safety and Compliance Checklists Should EHS Teams Pilot First?
Get started with inspection and audit checklist templates.
Safety
Safety Inspection Checklist
Safety inspections with hazard identification, corrective actions, and compliance reporting. Offline capture and evidence.
52,100+GET
Incident Reporting
Incident Report Form
Report incidents and near-misses with details, photos, location, and timeline. Ready for safety or quality review.
26,700+GET
Electrical Safety
Arc Flash Label Inspection Checklist
Verify arc-flash labels on electrical equipment: presence, visibility, legibility, equipment identification, voltage and incident-energy information, PPE data, and label condition.
9,100+GET
Electrical Safety
Grounding & Bonding Inspection Checklist
Inspect grounding and bonding systems: grounding conductors and electrodes, bonding connections, equipment grounding, continuity, corrosion, and panel connections.
10,200+GET
Which Mobile Safety Inspection Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Safety Inspection App
by Inspectly360
safetycomplianceevidence
Safety inspections with offline capture, evidence, and compliance reporting.
Get the App
Compliance Inspection App
by Inspectly360
complianceauditevidence
Compliance-focused inspections with evidence and audit trails.
Get the App
Incident Tracking App
by Inspectly360
incidenttrackingsla
Track incidents from report to closure with ownership, SLA visibility, and escalation controls.
Get the App
Fire Safety Inspection App
by Inspectly360
firesafetyextinguisher
Fire safety inspections with extinguisher, exit, and alarm checks.
Get the App
Audit Management App
by Inspectly360
auditmanagementscheduling
Manage audit schedules, forms, and corrective actions.
Get the App
Frequently Asked Questions About Safety & Compliance Management
How does Inspectly360 handle the OSHA incident reporting workflow from first notice to 301 close?
The intake captures who, what, when, where, mechanism, body part, and witness statements within minutes of a notification, with optional anonymity for the reporter. A 24-hour preliminary form pushes to the Safety Director automatically; the structured investigation (5 Whys, fishbone, or TapRoot) opens with the case and feeds contributing factors into the CAPA engine. OSHA 300, 300A, and 301 fields populate as the case progresses, severity reclassification (recordable, lost-time, DART) re-runs the rate calculations, and the case closes only when CAPA verification is signed off by the named approver. Litigation-hold workflows freeze the record for legal counsel without breaking the audit trail.
How are OSHA 300, 300A, and 301 records generated and retained inside the platform?
Recordables flow into the OSHA 300 log automatically as they are classified during investigation. The 301 individual incident form is built from the same case data, and the 300A annual summary calculates DART, severity, and incidence rates against hours worked from the HRIS integration. Each establishment maintains its own log set, so multi-site operators meet the 29 CFR 1904.30 separation rule without manual reconciliation. Retention is configurable but defaults to OSHA 1904.33's five-year window with audit-grade event logs that cannot be silently edited. On 1 February the 300A posting renders as a regulator-ready PDF for each cited establishment.
How does the platform increase near-miss reporting without forcing identity attribution?
Near-miss capture is built for low friction. A worker opens the app, takes a photo, dictates the hazard in their own language, and submits in under 30 seconds. Voice AI transcribes English, Hindi, Marathi, Spanish, and Arabic into structured fields; the hazard category, energy source, and severity prediction are AI-suggested for confirmation. Reporter identity is optional. EHS leaders can require attribution for recordable incidents while leaving hazard observations and near misses anonymous, which is what published OSHA research on safety culture supports. Reporting rates climb because the form stops being the disincentive.
How does Inspectly360 manage contractor safety on the same model as the employee program?
Contractor companies get a scoped tenant inside the host's safety program with their own user list, inspection assignments, incident intake, and CAPA queue. Prequalification (insurance, EMR, EHS plan, training currency) attaches to the company record; expiry alerts gate site access automatically. Contractor incidents land in the host establishment's OSHA log when 29 CFR 1904.31 multi-employer rules apply, while contractor-only metrics (TRIR, severity rate, CAPA cycle time) feed a separate scorecard used in renewal conversations and bid evaluation. Visitors and short-term hires run a lighter version of the same model.
What audit-trail retention and event-log discipline does the platform offer for safety records?
Every create, edit, approval, comment, attachment, and access event is written to an append-only event log with the named actor, IP, and device fingerprint. The log cannot be silently edited and is retained for the program's configured window (OSHA recordkeeping defaults to five years; states such as California extend it). Litigation-hold flags freeze a case so deletion is impossible while counsel is engaged. For ISO 45001 surveillance audits, the auditor receives a read-only role scoped to the certification scope and the audit window. Insurers and regulators get the same evidence model the EHS team uses internally.
How does the platform measure leading versus lagging safety indicators side by side?
Lagging indicators (TRIR, DART, LTIFR, severity rate, fatality count) calculate continuously from the OSHA 300 record and HRIS hours worked. Leading indicators (hazard observations per shift, audit completion rate, CAPA cycle time, training currency, pre-task plan completion) calculate from the same data layer rather than a separate spreadsheet. Both render on one dashboard with the same site and time-window filters, so the safety committee meeting opens on the leading-to-lagging correlation specific to this operation. Plants trending toward an incident surface before the incident; mature programs prove their preventive controls with numbers, not narrative.
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